DMS and Compliance Senior Associate

Andrew L. Gotianun, Inc.; Manila; On-site; PHP 360,000 - 600,000; Full time

Job summary

Andrew L. Gotianun, Inc. is seeking a DMS and Compliance Associate to support the Corporate Secretary team. The role focuses on data and document management, regulatory compliance with SEC requirements, and serving as the DMS Librarian.

Key duties include creating a DMS manual, maintaining archives, preparing meeting minutes, and assisting in external audits. The ideal candidate will have an accounting-related degree and training in data management standards.

Qualifications

• Bachelor's degree in Accounting or related four-year course is required.
• GDPR Course and ISO 15489 knowledge or certification preferred.
• SEC training and seminars exposure is a plus.

Responsibilities

• Assist Corporate Secretary and Assistant Corporate Secretary in administrative tasks and documentation
• Create and implement a Data and Document Management Manual including forms and process flows
• Maintain effective and efficient file-keeping with authorized access
• Ensure completeness of archives and timely attendance at DMS seminars
• Prepare minutes of meetings and submit reportorial requirements to the SEC
• Draft initial contracts, renewals, board resolutions, and secretary’s certificates
• Assist in external audit requirements

Skills

MS Office

Excellent communication

Training skills

Attention to detail

Organizational skills

Metadata indexing

Classification standards

Education

Bachelor's degree in Accounting or related four-year course

GDPR Course

ISO 15489

SEC training/seminars

Therefore DMS training

Tools

Therefore DMS

Job description

Job Summary

The Document Management System (DMS) and Compliance Associate’s main tasks are to assist the Corporate Secretary and Assistant Corporate Secretary in administrative tasks and documentation, ensure compliance with the requirements of the Securities and Exchange Commission (SESC) and fulfil the role of the DMS Librarian.

Duties and Responsibilities

DMS Librarian Duties

• Create and implement a Data and Document Management Manualincluding forms and process flows
• Effective and efficient file-keeping and ensuring access has authorization
• Completeness of archives
• Attendance and completion of DMS related seminars as recommended

Corporate Secretarial Duties

• Prepare the minutes of meetings
• Meet the reportorial and submission requirements of the SEC
• Prepare and submit the annual GIS and any amendments to the AOI and By-Laws
• Initial drafting of contracts, renewal contracts, board resolutions, and secretary’s certificates
• Assistance in external audit requirements

Technical Competencies and Skills

Proficient in MS Office, Excellent communication and training skills, Strong attention to detail and organizational skills, Proficiency in Therefore DMS, Knowledge of metadata indexing and classification standards

Education, Trainings and Licenses Required

Graduate of Accounting or any related four-year course, GDPR Course (US$31), ISO 15489 (PhP 6000 + VAT), Free SEC Training and seminars, Therefore DMS training (via Canon)