Data Entry Specialist

Lean Solutions Group; Philippines; On-site; PHP 223,000 - 402,000; Full time

Job summary

Lean Solutions Group seeks a Data Entry Specialist in the Philippines to manage daily onboarding and registration of new sellers. You will verify vendor data, complete system entries, and coordinate with operations to enable smooth pickup scheduling.

Attention to detail, Excel and mapping tool proficiency, and clear written English communication are essential. CRM familiarity is a plus, helping resolve data gaps efficiently within internal teams.

Qualifications

• Strong attention to detail when performing repetitive, data-intensive tasks.
• Basic proficiency with Microsoft Excel and online mapping tools.
• Clear and professional written English communication for internal coordination.
• Good organizational habits and a proactive work ethic in a fast-paced setting.
• Nice to have experience with CRM or ticketing platforms.

Responsibilities

• Process daily lists of new sellers and enter complete registration profiles into internal databases.
• Audit and verify seller details to maintain high data accuracy across records.
• Send follow-up emails to internal teams to gather missing information or clarify data discrepancies.
• Coordinate with operations teams to ensure seller setup and integration into pickup schedules.
• Maintain routine data logs and track progress of daily setup workflows.

Skills

Attention to detail

Organizational skills

Cross-team collaboration

English communication

Tools

Microsoft Excel

Google Maps

Salesforce

ServiceNow

Job description

Position Description

The Data Entry Specialist is responsible for managing the daily onboarding and registration of new sellers into internal operational systems. This role plays a critical part in verifying vendor data, completing system entries, and establishing pickup routines. The position requires strong attention to detail, basic proficiency in navigation and spreadsheet tools, and clear communication skills to resolve data gaps with internal operations teams efficiently.

Functions

• Process daily lists of new sellers and enter complete registration profiles into internal database systems.

• Audit and verify seller details to maintain high data accuracy and completeness across all records.

• Send timely follow-up emails to internal teams and stakeholders to gather missing information or clarify data discrepancies.

• Coordinate closely with operations teams to ensure seamless seller setup and smooth integration into pickup schedules.

• Maintain routine data logs and track the progress of daily setup workflows within designated system tools.

Qualifications and Requirements

• Proven reliability and high attention to detail when executing repetitive, data-intensive tasks.

• Basic technology skills with comfort navigating Microsoft Excel and online mapping tools (e.g., Google Maps).

• Clear and professional written English communication skills for internal team coordination and email exchanges.

• Strong organizational habits and a positive work ethic in a fast-paced operational setting.

• Nice to Have: Prior experience using CRM or ticketing platforms such as Salesforce or ServiceNow is a plus.

Technical Skills & Systems

• Spreadsheet & Office Tools: Microsoft Excel (data entry, filtering, basic formulas), Word Processing, Email Communication.

• Mapping & Navigation Tools: Google Maps and geographic verification tools.

• CRM & Ticketing Systems (Nice to Have): Salesforce, ServiceNow, or internal database management platforms.

Core Competencies

1. Data Accuracy & Precision: Rigorous focus on checking details and maintaining clean database records.

2. Process Efficiency & Timeliness: Ability to complete daily setup quotas promptly and manage routine task queues.

3. Cross-Team Collaboration: Effective written communication to gather required documentation and align with operations.

4. Adaptability & Focus: Capability to maintain consistent accuracy and quality during repetitive data tasks.