Data Entry Production Team Member | Project-Based

STAFF X; Metro Manila; Remote; PHP 165,000 - 248,000; Full time

Job summary

Staff X is seeking a Data Production Team Member to join our Australian client's remote production team for this school photography season. You will handle structured information, prepare school data in Excel, and configure production jobs in Timestone to ensure accuracy before production.

No prior experience with Timestone or school photography is required; structured training is provided. This fully remote role is based in the Philippines, with early start times and a 9-hour shift, plus

Qualifications

• Previous experience in data entry, data processing, administration, or data analysis.
• Good Microsoft Excel skills, particularly in formatting, sorting, organizing and manipulating data.
• Strong computer skills and the ability to learn new software and systems quickly; IT background is an advantage.
• Excellent attention to detail with the ability to maintain accuracy when handling large volumes of information.
• Logical thinking and practical problem-solving skills.
• Good written English and professional communication skills.
• Strong organizational and time management skills.
• Ability to work independently in a fully remote environment.
• No prior Timestone or school photography experience required; structured training will be provided.

Responsibilities

• Receive and organize school information, including student and staff lists, year levels, class groups and special instructions.
• Clean, format and prepare school data using Microsoft Excel before importing it into the production system.
• Set up and configure production jobs in Timestone, ensuring templates, school logos, colours, class groups and other relevant settings are correctly applied.
• Match student and staff photographs to their corresponding records, ensuring information and images are accurately linked.
• Perform quality checks to identify missing information, inconsistencies and discrepancies before jobs proceed to the next production stage.
• Investigate and resolve data-related issues by following established procedures and seeking clarification or assistance when necessary.
• Prepare and render completed jobs for printing once the required approvals have been received.
• Maintain accurate production records and shared documentation while managing multiple concurrent jobs and meeting agreed deadlines.
• Communicate professionally with internal team members and relevant contacts to clarify information and keep production activities moving.

Skills

Data entry

Excel

Data processing

Administration

Data analysis

Attention to detail

Time management

Remote work

Tools

Timestone

Job description

School photography is about more than capturing great photos. Behind every successful school photo day is a team ensuring that student records, class information and photographs are accurately organized and ready for production.

We're looking for a Data Production Team Member to join our Australian client's remote production team for this coming school photography season.

This opportunity is ideal for someone who enjoys working with data, is confident using computers and has the ability to learn new systems. You'll play an important role in preparing school information, setting up production jobs and ensuring everything is accurate before moving to the next stage of the production process.

THE ROLE

You will be part of the client's Data Production Team, responsible for managing and preparing school information using Microsoft Excel and Timestone, a specialized school photography production system.

This is more than a traditional data entry position. You'll work with structured information, configure production jobs, identify discrepancies and ensure records are accurately prepared in accordance with established procedures.

While previous Timestone or school photography experience is not required, you should be comfortable working with computers, have good Excel skills and be willing to learn specialized software through structured training.

WHAT YOU WILL DO

• Receive and organize school information, including student and staff lists, year levels, class groups and special instructions.
• Clean, format and prepare school data using Microsoft Excel before importing it into the production system.
• Set up and configure production jobs in Timestone, ensuring templates, school logos, colours, class groups and other relevant settings are correctly applied.
• Match student and staff photographs to their corresponding records, ensuring information and images are accurately linked.
• Perform quality checks to identify missing information, inconsistencies and discrepancies before jobs proceed to the next production stage.
• Investigate and resolve data-related issues by following established procedures and seeking clarification or assistance when necessary.
• Prepare and render completed jobs for printing once the required approvals have been received.
• Maintain accurate production records and shared documentation while managing multiple concurrent jobs and meeting agreed deadlines.
• Communicate professionally with internal team members and relevant contacts to clarify information and keep production activities moving.

WHAT YOU BRING

• Previous experience in data entry, data processing, administration, data analysis or a similar role involving structured information.
• Good Microsoft Excel skills, particularly in formatting, sorting, organizing and manipulating data.
• Strong computer skills and the ability to learn new software and systems quickly. An IT background is an advantage.
• Excellent attention to detail, with the ability to identify inconsistencies and maintain accuracy when handling large volumes of information.
• Logical thinking and practical problem-solving skills, with the ability to exercise sound judgement when working with data.
• Good written English and professional communication skills.
• Strong organizational and time management skills, with the ability to manage competing priorities and deadlines.
• Ability to work independently in a fully remote environment while following established procedures and maintaining productivity.
• No prior Timestone or school photography experience is required. Structured training and ongoing support will be provided.

WORK ARRANGEMENT AND SCHEDULE

This is a fully remote, work-from-home opportunity based in the Philippines.

STANDARD WORKING HOURS

• Your assigned start time will generally fall between 4:00 AM and 9:00 AM Philippine Time.
• Each shift is 9 hours, inclusive of a 1-hour break.
• Your specific schedule will be determined by the client's operational requirements and team coverage.

Peak Season Requirements

The production team may operate up to seven days a week during peak season, with rosters potentially running Monday to Saturday or Tuesday to Sunday. Some positions may include rotating Sunday coverage.

WORK-FROM-HOME REQUIREMENTS

To perform successfully in this role, you must have:

• Your own reliable computer that meets Staff X and the client's technical and security requirements.
• A quiet, dedicated workspace suitable for full-time remote work.
• A stable primary internet connection and a backup connection.

• The ability to comply with required security measures, including antivirus protection, screen locking, secure remote access and Staff X security and timekeeping software.

ENGAGEMENT DETAILS

• Engagement Type: Independent Contractor through Staff X. You will be responsible for your own taxes, statutory contributions and personal benefits, as applicable. The engagement does not include standard employee benefits or HMO coverage.
• Contract Duration: Approximately 6 months for the 2026-2027 school photography season, with the possibility of extension depending on performance and business requirements.

• Work Arrangement: Fully remote, work-from-home position.
• Exclusive Engagement: This is an exclusive engagement. Other client engagements or freelance work are not permitted during the contract.
• Seasonal Closure: An approximately 3-4-week unpaid Christmas closure, generally from mid-December to early January.

Please ensure you are comfortable with the working arrangements and seasonal requirements before proceeding with your application.

WHY STAFF X?

Staff X connects skilled professionals in the Philippines with businesses across Australia and other international markets.

We are proud to have been recognized as a Great Place to Work in the Philippines for multiple consecutive years.

Through our client engagements, we aim to provide opportunities for professional development, technical training, international exposure and ongoing support.