Data Encoder/Office Staff

A.M.S Administrative Support Services; Cebu City; On-site; PHP 201,000 - 312,000; Full time

Job summary

A.M.S Administrative Support Services in Cebu City, Philippines, seeks a detail-oriented Data Encoder to enter, update, and maintain records with accuracy and confidentiality. The role focuses on organizing digital and physical files, reviewing documents, and supporting reports using Excel or Google Sheets.

The successful candidate will have strong typing skills, excellent attention to detail, and the ability to follow instructions while meeting deadlines. On-site work and teamwork are required.

Qualifications

• High school graduation required; college degree or vocational qualification is an advantage.
• Experience in data entry or administrative work is preferred but not required.
• Basic to intermediate knowledge of Excel, Google Sheets, and Microsoft Office.
• Good typing skills with high accuracy.
• Strong attention to detail and organisational skills.
• Ability to follow instructions and meet deadlines.
• Honesty, dependability and willingness to learn.
• Good communication and ability to work independently or in a team.

Responsibilities

• Encode and update data in spreadsheets, databases, and company systems.
• Review documents and records for accuracy and completeness.
• Organise, sort, and maintain digital and physical files.
• Check for errors, inconsistencies, and missing details in encoded information.
• Assist in preparing reports and summaries using Excel or Google Sheets.
• Maintain confidentiality of company and client information.
• Perform general administrative and data entry tasks.
• Coordinate with team members to obtain missing information and resolve discrepancies.

Skills

Typing

Attention to detail

Organisational skills

Time management

Communication

Education

Senior high school

College degree advisable

Tools

Microsoft Excel

Google Sheets

Microsoft Office

Job description

We are looking for a detail-oriented and reliable Data Encoder to join our team. The successful candidate will be responsible for accurately entering, updating, and maintaining company records and ensuring that information is properly organised and readily accessible.

Key responsibilities

Encode and update data in spreadsheets, databases, and company systems.

Review documents and records to ensure the accuracy and completeness of information.

Organise, sort, and maintain digital and physical files.

Check encoded information for errors, inconsistencies, and missing details.

Assist in preparing reports and summaries using Microsoft Excel or Google Sheets.

Maintain the confidentiality of company and client information.

Perform general administrative and data entry tasks as required.

Coordinate with team members to obtain missing information and resolve discrepancies.

Qualifications and Requirements

At least a senior high school graduate; a college degree or relevant vocational qualification is an advantage.

Previous experience in data entry, data encoding, or administrative work is an advantage but not required.

Basic to intermediate knowledge of Microsoft Excel, Google Sheets, and Microsoft Office.

Good typing skills with a high level of accuracy.

Strong attention to detail and organisational skills.

Ability to follow instructions and complete tasks within deadlines.

Honest, dependable, and willing to learn.

Good communication skills and the ability to work independently and as part of a team.

Working Conditions

Full-time, office-based position.

Office schedule: Mondays to Fridays

Applicants must be willing to work on-site at the specified location.