Culinary Admin & Operations Coordinator

Astoria Group; Manila; On-site; PHP 320,000 - 520,000; Full time

Job summary

Astoria Plaza Pasig City is seeking an organized Administrative & Secretarial Specialist to support the Executive Chef and culinary management. You will handle procurement, inventory, HR rostering, HACCP compliance, and office operations in a fast-paced hotel kitchen environment.

Ideal candidates have a Bachelor's degree in Hospitality or related fields, 1–2 years of admin experience in F&B, and proficiency with MS Office and ERP systems (SAP/Oracle).

Qualifications

• Bachelor’s degree preferred in hospitality, culinary, business or office management.
• 1–2 years admin experience in hotel kitchen, F&B, or restaurant ops; fresh grads with OJT considered.
• Proficiency in MS Office; familiarity with ERP systems (SAP/Oracle) is a plus.
• Valid City Health / Sanitary Permit (Food Handler) required.
• Strong numerical accuracy and attention to detail; stress-tolerant in fast-paced settings.

Responsibilities

• Manage daily office operations for the Executive Chef and culinary management team.
• Handle kitchen correspondence, calls, emails and vendor requests.
• Organize culinary files, SOPs, yield tests, and food cost sheets.
• Prepare meeting agendas and record minutes for weekly culinary/F&B head meetings.
• Process daily food requisitions and PRs using hotel management/ERP systems (SAP, Opera).
• Coordinate with Procurement/Receiving to track deliveries and stock discrepancies.
• Assist in weekly/monthly inventory counts across dry stores, cold rooms and walk-ins.
• Process vendor invoices and forward to Accounting for payment.
• Maintain staff shift schedules, attendance, and payroll inputs to HR.
• Onboard new kitchen staff, ensuring uniforms, lockers and policy briefings.
• Maintain HACCP, HALAL logs, temperature logs and maintenance requests.
• File work orders with Engineering for repairs.

Skills

English & Filipino

Organizational skills

Attention to detail

Stress tolerance

Education

Bachelor’s degree in Hospitality/ Culinary/ Business/ Office Management

Tools

MS Office

SAP

Oracle Financials

Job description

Astoria Plaza Pasig City is seeking an organized Administrative & Secretarial Specialist to support the Executive Chef and culinary management. You will handle procurement, inventory, HR rostering, HACCP compliance, and office operations in a fast-paced hotel kitchen environment.

Ideal candidates have a Bachelor's degree in Hospitality or related fields, 1–2 years of admin experience in F&B, and proficiency with MS Office and ERP systems (SAP/Oracle).