Kitchen Admin - Main Kitchen

Astoria Group; Manila; Presencial; PHP 320.000 - 520.000; Jornada completa

Descripción de la vacante

Astoria Plaza Pasig City is seeking an organized Administrative & Secretarial Specialist to support the Executive Chef and culinary management. You will handle procurement, inventory, HR rostering, HACCP compliance, and office operations in a fast-paced hotel kitchen environment.

Ideal candidates have a Bachelor's degree in Hospitality or related fields, 1–2 years of admin experience in F&B, and proficiency with MS Office and ERP systems (SAP/Oracle).

Formación

• Bachelor’s degree preferred in hospitality, culinary, business or office management.
• 1–2 years admin experience in hotel kitchen, F&B, or restaurant ops; fresh grads with OJT considered.
• Proficiency in MS Office; familiarity with ERP systems (SAP/Oracle) is a plus.
• Valid City Health / Sanitary Permit (Food Handler) required.
• Strong numerical accuracy and attention to detail; stress-tolerant in fast-paced settings.

Responsabilidades

• Manage daily office operations for the Executive Chef and culinary management team.
• Handle kitchen correspondence, calls, emails and vendor requests.
• Organize culinary files, SOPs, yield tests, and food cost sheets.
• Prepare meeting agendas and record minutes for weekly culinary/F&B head meetings.
• Process daily food requisitions and PRs using hotel management/ERP systems (SAP, Opera).
• Coordinate with Procurement/Receiving to track deliveries and stock discrepancies.
• Assist in weekly/monthly inventory counts across dry stores, cold rooms and walk-ins.
• Process vendor invoices and forward to Accounting for payment.
• Maintain staff shift schedules, attendance, and payroll inputs to HR.
• Onboard new kitchen staff, ensuring uniforms, lockers and policy briefings.
• Maintain HACCP, HALAL logs, temperature logs and maintenance requests.
• File work orders with Engineering for repairs.

Conocimientos

English & Filipino

Organizational skills

Attention to detail

Stress tolerance

Educación

Bachelor’s degree in Hospitality/ Culinary/ Business/ Office Management

Herramientas

MS Office

SAP

Oracle Financials

Descripción del empleo

Astoria Plaza Pasig City Food and Beverage

Job Description

Key Responsibilities:

1. Administrative & Secretarial Support

• Manage daily office operations for the Executive Chef and culinary management team.
• Handle kitchen correspondence, answer incoming calls, manage emails, and filter incoming vendor requests or internal memos.
• Organize and maintain culinary files, recipe databases, standard operating procedures (SOPs), yield tests, and food cost sheets.
• Prepare agendas, record minutes of meetings for weekly culinary/F&B head meetings, and track action items.
• Process daily food requisitions, market lists, and purchase requests (PRs) using hotel management and ERP systems (e.g., Materials Control, SAP, Opera, or local inventory software).
• Coordinate directly with the Procurement / Purchasing and Receiving departments to track ingredient deliveries, manage supplier delivery schedules, and resolve stock discrepancies.
• Assist in conducting weekly or monthly physical inventory counts across dry stores, cold rooms, freezers, and walk-in coolers.
• Process vendor invoices, delivery receipts, and credit memos, forwarding approved documents to the Accounting Department for payment.

3. HR & Roster Management

• Maintain staff shift schedules, rest days, and leave applications (SL, VL, SIL) for the entire kitchen brigade in coordination with Sous Chefs.
• Monitor daily attendance, overtime approvals, and biometric timekeeping records, sending monthly payroll inputs to Human Resources.
• Assist with onboarding new kitchen staff, stewards, and culinary interns (OJT students), ensuring they receive uniforms, lockers, and policy briefings.

4. Food Safety, HACCP & Compliance Documentation

• Maintain organized logs for HACCP (Hazard Analysis and Critical Control Points), HALAL (if applicable), and local health safety standards.
• Track temperature logs, equipment maintenance requests, pest control records, and health certificate renewals for all kitchen personnel.
• File work orders with the Engineering / Maintenance team for broken kitchen equipment, refrigerators, or gas lines, following up until repaired.

Position Requirements in the Philippines:

1. Education

• Bachelor’s degree in Hospitality Management (BSHM), Culinary Arts, Business Administration, or Office Management preferred.

2. Experience

• 1–2 years of administrative experience, preferably in a hotel kitchen, F&B department, or restaurant operation. Fresh graduates with strong culinary administration internship (OJT) experience are often considered for entry-level positions.

3. Software Skills

• Proficiency in MS Office (Excel, Word, Outlook); familiarity with hotel inventory/ERP systems (e.g., Materials Control, SAP, Oracle Financials) is a major advantage.

4. Certifications

• Valid City Health / Sanitary Permit (Food Handler Certificate) from the local government unit (LGU).
• Strong numerical accuracy (for food cost and inventory tracking), high attention to detail, strong organizational skills, and stress tolerance in a fast-paced environment.

6. Language Skills

• Excellent written and spoken English and Filipino for cross-departmental coordination.

About Astoria Hotels and Resorts

Astoria Hotels and Resorts is a proudly Filipino hospitality group known for its distinctblend of contemporary design, thoughtful service, and memorable guest experiences. Fromcity stays in the heart of the metro to serene escapes in the country’s most sought-afterdestinations, every Astoria property is crafted to feel both inspiring and familiar.

Our portfolio spans key locations in Metro Manila, Boracay, and Palawan, each offeringunique spaces for leisure, business, and celebrations. We invest in modern facilities,innovative dining concepts, and curated amenities so that every stay and every eventreflects the quality and warmth that define the Astoria brand.

At the core of Astoria are our people. We believe that genuine hospitality begins witha team that is empowered, collaborative, and committed to growth. By joining AstoriaHotels and Resorts, you become part of a dynamic organization that values professionalism,creativity, and the shared goal of delivering exceptional experiences to our guests everysingle day.