Corporate Secretary

Hammerjack Pty Ltd; Tarlac City; On-site; PHP 350,000 - 650,000; Full time

Job summary

TOA Global in the Philippines is seeking a Corporate Secretary to support client compliance and corporate governance from our Tarlac/Clark offices. The role focuses on ASIC filings, company extracts, and maintaining corporate records, working with a professional services team.

The ideal candidate has 1–2 years AU experience and familiarity with CAS 360, the Corporations Act concepts, and MS Word/Excel. This onsite role offers growth in a global accounting services firm.

Qualifications

• 1–2 years AU experience
• 1–2 years working as Corporate Secretarial Assistant in a team
• Experience in a professional services firm preferred
• Intermediate knowledge of CAS 360 software
• Knowledge of Corporations Act and governance principles helpful
• Intermediate MS Word/Excel skills

Responsibilities

• Manage ASIC annual company statements and changes
• Prepare invoices related to ASIC and corporate services
• Download and maintain ASIC extracts and records
• Monitor ASIC fee payments including late fees and waivers
• Conduct company and individual searches through ASIC and other platforms
• Maintain and file corporate secretarial/compliance documents
• Add and maintain client details in tax agent portal
• Perform ad hoc administrative/compliance tasks

Skills

AU experience

Corporate secretarial assistant

Professional services

MS Word

MS Excel

Tools

CAS 360

Job description

Corporate Secretary

Location: Tarlac & Clark, Philippines

Shift: Monday – Friday; 7:00am to 4:00pm

Work Arrangement: Onsite

Unlock your potential! At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and Philippines, supporting our global clients in the accounting industry.

About the role . . .

The Corporate Secretary will be working closely with the client to support the business and manage the following tasks.

Key Responsibilities:

• Manage ASIC annual company statements and process company detail changes.
• Prepare invoices related to ASIC and associated corporate compliance services.
• Download and maintain ASIC company extracts and related records.
• Monitor ASIC annual fee payments, including tracking late fees and fee waiver requests.
• Conduct company and individual searches through ASIC and other relevant platforms.
• Maintain and file corporate secretarial and compliance documentation accurately.
• Add and maintain client details within the tax agent portal.
• Perform ad hoc administrative and compliance tasks as required.

Qualifications / Skills:

• Minimum 1-2 year AU experience
• Minimum 1-2 year of experience working as a Corporate Secretarial Assistant, in a team environment
• Experience in a professional services firm
• Intermediate knowledge of CAS 360 software package
• Knowledge of the Corporations Act, corporate governance principles and their practical application preferred
• Intermediate skills in Microsoft Suite including Word, Excel, pdf editor