Corporate Secretary

MR DIY Philippines; Quezon City; On-site; PHP 1,200,000 - 1,700,000; Full time

Job summary

MR DIY Philippines is seeking a qualified Corporate Secretary to oversee board and stockholders' meetings, maintain governance records, and manage SEC filings in accordance with Philippine law.

The role involves ensuring accurate corporate documentation, maintaining calendars, and supporting the development of governance charters and policies for the Company and its subsidiaries.

Responsibilities

• Manage Board, Board Committee, and stockholders' meetings, including notices, agendas, materials, minutes, resolutions, and action trackers.
• Maintain the annual Board and Committee calendars.
• Prepare and maintain Secretary's Certificates, Board and stockholder resolutions, corporate books, and other corporate records.
• Manage SEC corporate filings, including the General Information Sheet and other required submissions.
• Maintain records of directors and officers, including appointments, terms, attendance, training, independence, and conflict-of-interest declarations.
• Coordinate corporate actions involving share issuances, transfers, dividends, capital changes, and stockholder approvals.
• Maintain corporate records and governance documentation for the Company and its subsidiaries.
• Conduct regular corporate housekeeping reviews and address documentation or filing deficiencies.
• Support the development and maintenance of the Board Charter, Committee Charters, Manual on Corporate Governance, and other governance policies.
• Keep updated on Philippine corporation law, SEC regulations, corporate governance requirements, and relevant PSE rules and practices.

Job description

Job Description

About The Job Corporate Secretary

Key Responsibilities

• Manage Board, Board Committee, and stockholders' meetings, including notices, agendas, materials, minutes, resolutions, and action trackers.
• Maintain the annual Board and Committee calendars.
• Prepare and maintain Secretary's Certificates, Board and stockholder resolutions, corporate books, and other corporate records.
• Manage SEC corporate filings, including the General Information Sheet and other required submissions.
• Maintain records of directors and officers, including appointments, terms, attendance, training, independence, and conflict-of-interest declarations.
• Coordinate corporate actions involving share issuances, transfers, dividends, capital changes, and stockholder approvals.
• Maintain corporate records and governance documentation for the Company and its subsidiaries.
• Conduct regular corporate housekeeping reviews and address documentation or filing deficiencies.
• Support the development and maintenance of the Board Charter, Committee Charters, Manual on Corporate Governance, and other governance policies.
• Keep updated on Philippine corporation law, SEC regulations, corporate governance requirements, and relevant PSE rules and practices.