CONVERSION ASSISTANT - SAN PEDRO

P.A. Alvarez Properties And Development Corporation; Laguna; On-site; PHP 250,000 - 380,000; Full time

Job summary

P.A. Alvarez Properties And Development Corporation in Laguna seeks a detail-focused document specialist to oversee conversion/title transfer processes and docketing for government submissions.

The role involves validating documents, preparing budgets, and coordinating with BIR, RD, and LGU offices to ensure accurate, timely filings. The candidate should have a 4-year degree and 6–12 months in bank loan processing, with strong MS Office skills and a proactive, detail-oriented mindset.

Qualifications

• Graduate of any 4-year course.
• 6 months to 1 year of experience in end-user bank financing loan processing.
• MS Office, Basic Math Skills, Logical thinking, knowledge of LGU and government agency processes.
• Good communication skills, keen to details, proactive, result oriented.

Responsibilities

• Monitors accounts due for conversion/title transfer and docketing of documents for submission with government agencies.
• Validates accuracy of documents for submission to BIR and RD.
• Prepares budgets and payment requests related to the transfer of titles, tax declarations, and mortgage annotations/cancellations.
• Assists Conversion Liaison Officer with interactions with BIR, LGU, and RD regarding title transfers and mortgage annotations/cancellations.
• Ensures completeness of documents for submission to BIR, LGU, and RD.
• Notarization of Deed of Absolute Sale and mortgage documents to avoid penalties; ensure complete details and signatures prior to notarization.
• Assists in paying Documentary Stamp Tax (DST), Real Property Tax (RPT), and Transfer Tax.
• Follow-ups with BIR, LGU, and RD on endorsed accounts status.
• Monitors with Accounting and Finance for payment-related transactions.
• Endorses Manager’s Check for payment to BIR, LGU, and RD.
• Requests pull-out of Original Title with Finance for accounts due for conversion.
• Tags and updates transactions to NOAH system and Excel monitoring file.
• Scans and archives documents for future reference.
• Performs other tasks as assigned.

Skills

Attention to detail

Communication skills

Proactive

Logical thinking

Education

4-year degree

Tools

MS Office

Job description

JOB SUMMARY

Monitors accounts due for conversion/title transfer, performs docketing of documents for submission with government agencies such as Bureau of Internal Revenue (BIR), Municipal Treasurer’s Office and Registry of Deeds (RD).

MAIN DUTIES & RESPONSIBILITIES

• Validates accuracy of documents for submission to Bureau of Internal Revenue (BIR) and Registry of Deeds (RD).
• Prepares budgets and payment requests related to the transfer of titles and tax declarations, as well as the annotation and cancellation of mortgages.
• Assists Conversion Liaison Officer in the interaction with government agencies particularly Bureau of Internal Revenue (BIR), Municipal Treasurer’s Office and Registry of Deeds (RD) in handling title transfers, annotation/cancellation of mortgage and other deeds.
• Assists in preparing the documents and requirements for title and tax declaration transfers, as well as the annotation and cancellation of mortgages.
• Ensures completeness of documents for submission to BIR, Municipal Treasurer’s Office and Registry of Deeds.
• Responsible for the notarization of Deed of Absolute Sale and mortgage documents to avoid penalties; ensures that the documents has complete details and signatures including required ID’s prior to notarization.
• Assists in making payment of Documentary Stamp Tax (DST), Real Property Tax (RPT) and Transfer Tax.
• Assists the Conversion Liaison Officer to follow-up with Bureau of Internal Revenue (BIR), Municipal Treasurer’s Office and Registry of Deeds for the status of all endorsed accounts.
• Monitors and coordinates with Accounting and Finance for the payment related transactions.
• Monitors accounts for application of tax declaration on building with TSSU group.
• Endorses to Conversion Liaison Officer the available Manager’s Check (MC) for payment to Bureau of Internal Revenue (BIR), Local Government Unit (LGU), and Registry of Deeds (RD).
• Responsible for the request for pull-out of Original Title with Finance for accounts due for conversion
• Tagging and updating transactions to NOAH system and as well as excel monitoring file.
• Scanning and archiving of documents for future references.
• Performs other tasks that may be assigned from time to time.

MINIMUM REQUIREMENTS

• Graduate of any 4-year course
• Minimum of six (6) months to one (1) year of experience in end-user bank financing loan processing.
• MS office, Basic Math Skills, Logical thinking analysis, Knowledgeable of LGU and government agencies processes
• Good communication skills, keen to details, proactive, result oriented