Contracts Advisor

Quanta Philippines ROHQ; Metro Manila; On-site; PHP 893,000 - 1,339,000; Full time

Job summary

Quanta Philippines ROHQ is seeking a Contracts Advisor to support power infrastructure projects for Quanta’s international clients. The role focuses on upstream head contracts and downstream subcontracts, ensuring timely notices, claims and compliance.

You will collaborate with project managers, engineers, legal counsel and procurement to deliver on-time, within budget, and to spec. The position requires sharp attention to detail, strong negotiation and communication skills, and the ability to

Qualifications

• Bachelor’s Degree in Construction Management, Law, Engineering and/or Project Management.
• Demonstrated experience managing upstream head contracts and downstream subcontracts.
• Ability to interpret head contracts and advise project managers on obligations and entitlements.
• Experience negotiating subcontracts with subcontractors.
• Strong verbal communication for phone and Teams-based stakeholder support.
• Good working knowledge of SharePoint and DocuSign.
• Ability to participate confidently in client, project and procurement meetings.
• Strong verbal and written communication.
• Relationship building and collaboration.
• Curiosity and ability to ask probing questions.
• Commercial judgement and confidence to challenge appropriately.
• Negotiation skills.
• Responsive stakeholder support and adaptability.

Responsibilities

• Follow contract management guidelines and procedures.
• Prepare project commercial resources including Commercial Handbook and flow charts for contractual processes.
• Prepare project specific templates for contractual notices, both upstream and downstream.
• Develop and maintain project commercial registers using approved templates.
• Provide regular updates on status of contractual notices and claims to the project management team and highlight required actions.
• Ensure contract documentation is updated within Project files in an organised and timely fashion.
• Prepare, progress and maintain Client and Subcontractor correspondence, notices and other claims.
• Provide guidance to Project Managers on key contractual obligations, both upstream and downstream.
• Ensure compliance with contractual timeframes and mechanisms in relation to Head Contract notices and claims, provision of insurance certificates and security, and assist Project Managers with notices and claim submissions and follow up where required.
• Ensure compliance with Subcontract timeframes and mechanisms in relation to notices and claims received from suppliers or subcontractors, provision of insurance certificates and security by suppliers and subcontractors and assist Project Managers with responses and follow up where required.
• Identify and seek legal input where a contractual or commercial matter is complex or high risk.
• Assist Project Managers by ensuring payment claims and supporting documentation are in accordance with Head Contract requirements and Security of Payment legislation.
• Assist Project Managers by ensuring responses to payment claims are in accordance with downstream subcontracts and Security of Payment legislation.
• Notify stakeholders of potential insurance claims and assist with claim submission.
• Assist the Project Managers in managing suppliers and subcontractors to ensure goods, services and projects are delivered in line with agreed terms and conditions (on-time, on-cost, quality etc.).
• Administer routine through to complex Contracts to ensure correct descriptions of pricing, scope variations and updates to terms and conditions.

Skills

Verbal communication

Written communication

Negotiation

Stakeholder management

Commercial judgement

Team collaboration

Attention to detail

Education

Bachelor’s Degree in Construction Management

Law

Engineering

Project Management

Tools

SharePoint

DocuSign

Job description

Quanta Philippines ROHQ is the regional operating headquarters of Quanta Services, Inc. located in Manila, Philippines. The ROHQ supports Quanta’s international expansion by sourcing and developing highly qualified workforce for Quanta companies in the US, Australia and worldwide. We are wholly owned by Quanta Services Inc., a New York Stock Exchange listed company (NYSE:PWR). A Contracts Advisor role will support the company’s main power infrastructure projects rather than the civil business. The role will primarily support ElectraNet projects in South Australia, with additional support for new projects as they emerge in Western Australia. It will work closely with project managers, project engineers, legal counsel and procurement to manage both upstream head contract obligations and downstream subcontract activity If you thrive in a fast-paced environment, possess sharp attention to detail, and genuinely enjoy number processing, we have the perfect opportunity for you!

Key Responsibilities

• Systematically follow contract management and administration guidelines.
• Prepare project commercial resources including Commercial Handbook and flow charts for contractual processes.
• Prepare project specific templates for contractual notices, both upstream and downstream.
• Develop and maintain project commercial registers using approved templates.
• Provide regular updates on status of contractual notices and claims to the project management team and highlight required actions.
• Ensure contract documentation is updated within Project files in an organised and timely fashion.
• Prepare, progress and maintain Client and Subcontractor correspondence, notices and other claims.
• Provide guidance to Project Managers on key contractual obligations, both upstream and downstream.
• Ensure compliance with contractual timeframes and mechanisms in relation to Head Contract notices and claims, provision of insurance certificates and security, and assist Project Managers with notices and claim submissions and follow up where required.
• Ensure compliance with Subcontract timeframes and mechanisms in relation to notices and claims received from suppliers or subcontractors, provision of insurance certificates and security by suppliers and subcontractors and assist Project Managers with responses and follow up where required.
• Identify and seek legal input where a contractual or commercial matter is complex or high risk.
• Assist Project Managers by ensuring payment claims and supporting documentation are in accordance with Head Contract requirements and Security of Payment legislation.
• Assist Project Managers by ensuring responses to payment claims are in accordance with downstream subcontracts and Security of Payment legislation.
• Notify stakeholders of potential insurance claims and assist with claim submission.
• Assist the Project Managers in managing suppliers and subcontractors to ensure goods, services and projects are delivered in line with agreed terms and conditions (on-time, on-cost, quality etc.).
• Administer routine through to complex Contracts to ensure correct descriptions of pricing, scope variations and updates to terms and conditions.

Contract Management

• Apply legal, policy and organisational guidelines and procedures in relation to procurement.
• Guide the Project Managers with selection of appropriate Subcontract templates (including incorporation of Head Contract flowdowns), / PO Terms and Conditions for RFx activities.
• Assist the Project Managers with review of draft subcontracts prior to execution.
• Assist Project Managers with negotiation of Subcontracts / PO Terms and conditions including:
• Review and prepare responses to Supplier / Subcontractor commercial departures.
• Review and prepare responses to Supplier Terms and Conditions.
• Negotiate Supplier / Subcontractor commercial departures in consultation with Senior Contracts Advisor and/or Commercial Manager.
• Negotiate Supplier Terms and Conditions where appropriate in consultation with Senior Contracts Advisor and/or Commercial Manager.
• Lead the Subcontract execution process including internal approval processes and Delegated Authority review.
• Develop well written, well-structured procurement documentation.
• Review new vendor credit applications in accordance with company guidelines and procedures.
• Escalate procurement issues where required.

Teamwork

• Develop a team culture where individual members are valued and recognised for their diverse skill sets.
• Keep team members informed of relevant issues impacting on them or their work.
• Suggest and promote creative ideas and approaches to improve individual and team performance.
• Encourage and support others to take on new challenges and opportunities

Customer / Stakeholder Relationships

• Build collaborative working relationships with internal and external stakeholders.
• Proactively anticipate customer needs where possible.
• Manage work with a continual focus on the impact of decisions and actions on customers/stakeholders.
• Measure customer/stakeholder satisfaction to continually improve

Health, Safety and Environment

• Actively create and maintain a safe and healthy work environment by working safely, adhering to instructions and using equipment in accordance with safe operating procedures.
• Initiate and participate in worksite inspections, accident reporting and investigations, developing safe work procedures and providing appropriate information, instruction, training and supervision.
• Address any unsafe working practices or hazardous working conditions.

Professional Behaviour and Development

• Actively develop capabilities and technical expertise
• Support the development and growth of others
• Model professional conduct according to the Company’s values and Code of Conduct

Required Experience

• Bachelor’s Degree in Construction Management, Law, Engineering and/or Project Management
• Demonstrated experience managing both upstream head contracts and downstream subcontracts
• Ability to interpret head contracts and advise project managers on obligations and entitlements
• Experience negotiating subcontracts with subcontractors
• Strong verbal communication for phone and Teams-based stakeholder support
• Good working knowledge of SharePoint and DocuSign
• Ability to participate confidently in client, project and procurement meetings
• Strong verbal and written communication
• Relationship building and collaboration
• Curiosity and ability to ask probing questions
• Commercial judgement and confidence to challenge appropriately
• Negotiation skills
• Responsive stakeholder support and adaptability

DESIRED

• Experience in power, utilities, transmission, construction or major infrastructure projects
• Experience with TeamBinder or other client document control systems
• Experience supporting Australian clients or project teams