Sr. Contracts Administrator - Project Control

AECOM; Taguig; Hybrid; PHP 1,200,000 - 1,800,000; Full time

Job summary

AECOM in the Philippines is seeking a Senior Contract Administrator to support ANZ operations with contract lifecycle management, risk review, and commercial reporting. The role requires strong attention to detail, governance compliance, and collaboration with legal, procurement, and project teams.

Qualifying candidates will manage contract registers, notices, changes, and performance metrics, while working a hybrid schedule with three days onsite per week and a fixed night shift.

Qualifications

• Advanced understanding of contract administration across client contracts, subcontracts, supplier agreements, and framework agreements.
• Experience supporting full contract lifecycle including creation, execution, administration, change management, renewal, extension, and closeout.
• Strong ability to review terms and identify commercial, operational, and compliance risks.
• Ability to maintain contract registers, obligations registers, risk registers, and reporting tools.
• Experience administering notices, variations, extensions of time, claims, and change requests.
• Strong analytical and reporting skills with proficiency in Excel, SharePoint, Power BI, and contract systems.

Responsibilities

• Administer a portfolio of client contracts, supplier agreements, and subcontract arrangements for ANZ operations.
• Support preparation, review, execution, storage, and ongoing management of contractual documentation.
• Maintain contract registers, obligations logs, variations logs, and commercial records.
• Track key contract milestones, deliverables, renewals, expiry dates, and insurance requirements.
• Review terms and identify potential risks for escalation.
• Prepare, issue, and track notices, amendments, and extensions per contract requirements.
• Support reviews, negotiations, and administration activities for Commercial Managers and Legal Counsel.
• Monitor cost control and related administration activities with project control leads.
• Maintain records of variations, claims, and commercial adjustments.

Skills

Contract administration

Risk assessment

Contract lifecycle management

Reporting & dashboards

MS Excel

SharePoint / Power BI

Tools

Contract management system

MS Excel

SharePoint

Power BI

Job description

Company Description

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

Work with Us. Change the World.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We are looking for a Senior Contract Administrator who will report to the Project Controls Manager to functionally support the Project Control Department. They will primarily provide commercial and contractual support to the ANZ Legal & Commercial function across a portfolio of projects, programs, clients, suppliers, and subcontractors. The role is responsible for supporting contract lifecycle management, contractual compliance, commercial administration, reporting, risk identification, and change management activities.

Working closely with Commercial Managers, Legal Counsel, Project Managers, Project Control teams, Procurement teams, and operational stakeholders, the position ensures contracts are accurately administered, obligations are tracked, commercial information is maintained, and contractual risks are identified and escalated in a timely manner.

The role requires a high level of attention to detail, commercial acumen, stakeholder engagement, and the ability to operate independently across multiple concurrent priorities.

Key Responsibilities

These are the tasks and duties expected to be performed in the role:

• Administer a portfolio of client contracts, supplier agreements, and subcontract arrangements for ANZ operations.
• Support the preparation, review, execution, storage, and ongoing management of contractual documentation.
• Develop and maintain accurate and current contract registers, obligations registers, variations logs, and commercial records.
• Track key contract milestones, deliverables, renewals, expiry dates, insurance requirements, and compliance obligations.
• Review contract terms and identify potential commercial, operational, legal, or compliance risks for escalation.
• Prepare, issue, and track contractual notices, correspondence, amendments, variations, and extension requests in accordance with contract requirements.
• Support Commercial Managers and Legal Counsel with contract reviews, negotiations, and administration activities.
• Support Commercial Managers and Project Control Leads with cost control and related administration activities.
• Monitor change management processes and maintain records relating to variations, claims, and commercial adjustments.
• Assist project teams with contract interpretation and administration requirements while ensuring alignment with company governance processes.
• Prepare regular commercial and contractual reports, dashboards, and status updates for management and project stakeholders.
• Conduct quality assurance reviews of contractual documentation and commercial records to ensure completeness and compliance.
• Support audits and compliance reviews by providing accurate records and evidence of contractual management activities.
• Identify opportunities to improve contract administration processes, reporting capabilities, and document management practices.
• Interface with project teams, procurement personnel, legal teams, commercial managers, project control leads and other business stakeholders to ensure effective contract and commercial administration outcomes.
• Ensure contractual information is managed in accordance with company policies, governance requirements, and confidentiality obligations.

Leadership

• Performs complex commercial and contract administration assignments requiring independent judgement and minimal supervision.
• Demonstrates initiative in identifying contractual risks, compliance issues, and process improvement opportunities.
• Work is reviewed periodically for quality, accuracy, and achievement of business objectives.
• Provides guidance and mentoring to junior Contract Administrators and commercial support personnel as required.
• Supports onboarding, training, and knowledge transfer activities for new team members.
• Promotes consistency, standardisation, and best practices across contract administration processes.
• Effectively manages competing priorities across multiple projects, clients, and stakeholders.
• Builds strong relationships with ANZ-based stakeholders while operating within a distributed global delivery model.

Qualifications

• These are the skills, tools, and knowledge areas required to perform the role effectively:
• Advanced understanding of contract administration principles across client contracts, subcontracts, supplier agreements, and framework agreements.
• Experience supporting the full contract lifecycle including contract creation, execution, administration, change management, renewal, extension, and closeout.
• Strong capability in reviewing contractual terms and identifying commercial, operational, and compliance risks.
• Ability to maintain contract registers, obligations registers, risk registers, and commercial reporting tools.
• Experience administering contractual notices, variations, extensions of time, claims, and change requests.
• Strong analytical and reporting skills with proficiency in Microsoft Excel, SharePoint, Power BI, and contract management systems.
• Knowledge of commercial governance frameworks, approval workflows, delegation authorities, and document control principles.
• Understanding of procurement and subcontract management practices within project delivery environments.
• Ability to monitor contractual obligations, key milestones, deliverables, and compliance requirements.
• Strong written communication skills with experience preparing contractual correspondence, reports, summaries, and management briefings.
• Ability to analyse contract data and provide meaningful commercial insights to support decision making.
• Familiarity with legal and commercial terminology and ability to work effectively with internal legal counsel.
• Demonstrated commitment to continuous improvement, process standardisation, and administration best practices.
• Must be willing to work fixed night shift and 3 days onsite per week.

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10154838

Business Line: PCC

Business Group: DCS

Strategic Business Unit: Enterprise Capabilities

Career Area: Program & Project Management

Work Location Model: Hybrid