Contracts Administrator

Deltek Systems (Philippines), Ltd.; Philippines; On-site; PHP 300,000 - 460,000; Full time

Job summary

Deltek Systems (Philippines), Ltd. is seeking an Administrative Assistant to support the Legal Department with contract management, documentation, and coordination with internal teams and external customers.

The role involves preparing responses to certification requests, reviewing purchase orders, assisting with countersignature and filing, and supporting bi-monthly and weekly meetings. Candidates should have a 2-year or 4-year college degree, 3+ years in admin, strong organization, and a

Qualifications

• 3+ years of experience as Administrative Assistant
• Experience in a law firm or corporate legal department preferred
• Familiarity with technology licensing agreements and legal issues

Responsibilities

• Prepare responses to customers' certification and representations requests
• Review customer-generated Purchase Orders and assist in obtaining appropriate internal signatures
• Assist with countersignature process and electronic filing of contracts and other legal documents
• Participate in Legal Department's bi-monthly meetings and weekly Contracts Group meetings
• Distribute contract assignments to attorneys and Contracts Specialists in Legal Department
• Review and/or assist with the preparation of customer-facing contract documents
• Research and coordinate customer name change requests
• Review and fulfill customers' Certificates of Insurance requests

Skills

Organizational skills

Communication skills

Independent worker

Team collaboration

Education

College degree (2- or 4-year)

Job description

About the role

This position supports the Legal Department with administrative and contract management responsibilities, including preparing responses to certification requests, reviewing purchase orders, managing contract documentation, and coordinating with internal teams and external customers.

Key responsibilities

• Prepare responses to customers' certification and representations requests
• Review customer-generated Purchase Orders and assist in obtaining appropriate internal signatures
• Assist with countersignature process and electronic filing of contracts and other legal documents
• Participate in Legal Department's bi-monthly meetings and weekly Contracts Group meetings
• Distribute contract assignments to attorneys and Contracts Specialists in Legal Department
• Review and/or assist with the preparation of customer-facing contract documents
• Research and coordinate customer name change requests
• Review and fulfill customers' Certificates of Insurance requests

About you

• 3+ years of experience working as an Administrative Assistant, preferably with experience in a law firm or corporate legal department
• Strong organizational skills and ability to prioritize multiple tasks
• Result-focused; able to work in fast-paced, deadline-oriented global environment
• Strong interpersonal management skills to foster teamwork and maintain effective working relationships with internal clients and external customers
• Proficient written and oral communication skills
• Ability to work independently with little supervision
• Self-starter and independent/strategic thinker
• 2-year or 4-year college degree
• Work experience with a global technology company
• Familiarity and comfort with technology licensing agreements and legal issues