Contract Lifecycle Specialist

Helpware; Cebu City; On-site; PHP 350,000 - 520,000; Full time

Job summary

Helpware is seeking an experienced Contracts Administrator to join our Cebu, Philippines team. The role supports contract intake, drafting using approved templates, maintaining contract records, and coordinating signature workflows across Legal, Revenue Operations, and Accounting to ensure efficient lifecycle management.

This position emphasizes accuracy, confidentiality, and adherence to approved processes while facilitating timely approvals and handoffs to accounting and governance functions.

Qualifications

• Bachelor's degree in business, legal, or related field.
• 2+ years of contract administration or related admin experience.
• Experience coordinating contract workflows and approvals.
• Proficiency with MS Office Suite (Word, Excel, Outlook, SharePoint).
• Experience with DocuSign or similar e-signature platforms.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Familiarity with CMS/CRM or workflow tracking tools is a plus.

Responsibilities

• Contract intake and internal coordination.
• Monitor contract request queue, log new requests, and keep statuses current.
• Collect required information from stakeholders (client, agreement type, terms, signatories).
• Use checklists to confirm information and approvals before moving to next step.
• Route questions to Director of Legal & Revenue Operations and track follow-up.
• Provide internal status updates and reminders to keep requests moving.
• Prepare agreements for signature and route through DocuSign.
• Maintain contract repository and version history.

Skills

Organizational skills

Attention to detail

Communication skills

MS Office

Multitasking

Discretion

Education

Bachelor's degree

Tools

DocuSign

SharePoint

CMS

CRM

Job description

Helpware is seeking an experienced Contracts Administrator to join our Cebu, Philippines team. The role supports contract intake, drafting using approved templates, maintaining contract records, and coordinating signature workflows across Legal, Revenue Operations, and Accounting to ensure efficient lifecycle management.

This position emphasizes accuracy, confidentiality, and adherence to approved processes while facilitating timely approvals and handoffs to accounting and governance functions.