Contract & Billing Administrator

Connext; Davao City; On-site; PHP 1,505,000 - 2,633,000; Full time

Job summary

Connext, based in the US-operating space, is hiring a Contract & Billing Administrator in the Philippines to support a U.S.-based contractor in construction operations and project administration. The role covers contracts, billing, and closeout activities ensuring accurate financial documentation and compliance.

The position focuses on preparing progress billing, managing change orders, and coordinating insurance/bonds while leveraging ERP systems like Sage Intacct and other platforms.

Qualifications

• 1 year of experience in U.S. construction billing, contracts, or project administration.
• Hands-on experience with AIA billing/pay applications.
• Experience with ERP/accounting systems such as Sage Intacct, Sage 300, Viewpoint, NetSuite, or Acumatica.
• Strong Excel and organizational skills.
• Amenable to working U.S. Eastern Time business hours.

Responsibilities

• Prepare AIA G702/G703 progress billing applications.
• Manage subcontract agreements and change orders.
• Track retainage, lien waivers, and notices.
• Coordinate Certificates of Insurance and bond submissions.
• Maintain contract documentation in Sage Intacct.
• Compile project closeout packages and final pay applications.
• Coordinate with Project Managers and third-party billing platforms.
• Ensure compliance with AIA guidelines and company procedures.

Skills

U.S. construction billing

Excel

Organizational skills

Attention to detail

Time management

Tools

Sage Intacct

Sage 300

Viewpoint

NetSuite

Acumatica

Procore

Textura

GCPay

Job description

Connext is hiring a Contract & Billing Administrator to support a U.S.-based contractor specializing in construction operations and project administration.

Job Summary

The Contract & Billing Administrator supports the contracts and billing function for a U.S.-based contractor. This role manages subcontract intake, progress billing, lien notices, retainage tracking, and project closeout while ensuring accurate financial documentation and compliance.

Key Responsibilities

• Prepare AIA G702/G703 progress billing applications
• Manage subcontract agreements and change orders
• Track retainage, lien waivers, and notices
• Coordinate Certificates of Insurance and bond submissions
• Maintain contract documentation in Sage Intacct
• Compile project closeout packages and final pay applications
• Coordinate with Project Managers and third-party billing platforms
• Ensure compliance with AIA guidelines and company procedures

Required Qualifications

• At least 1 year of experience in U.S. construction billing, contracts, or project administration
• Hands-on experience with AIA billing/pay applications
• Experience with ERP/accounting systems such as Sage Intacct, Sage 300, Viewpoint, NetSuite, or Acumatica
• Strong Excel and organizational skills
• Amenable to working U.S. Eastern Time business hours

Preferred Qualifications

• Experience with Procore, Textura, or GCPay
• Background supporting specialty contractors (fire protection, electrical, mechanical, HVAC, etc.)
• Familiarity with lien notices and retainage processes

Work Schedule

Location

Pryce Business Park, J.P. Laurel Ave., Bajada