Construction Accounting & Admin Specialist

iSupport Worldwide; Metro Manila; On-site; PHP 420,000 - 600,000; Full time

Job description

Work Schedule: US Working Hours / Night Shift
Work Location: Cyberscape Alpha, Ortigas Center, Pasig City (On-site)

What is your mission?

We are looking for a detail-oriented Construction Accounting & Admin Specialist to manage financial records, project documentation, and construction administration activities. The role involves bookkeeping, financial transaction management, payroll processing, account reconciliations, project cost tracking, client billing support, and maintaining accurate records in QuickBooks and Buildertrend while supporting construction operations and reporting.

You will provide the best service to our partner brands by performing these tasks:

• Maintain and update financial records and transactions using QuickBooks.

• Process and reconcile payroll, subcontractor invoices, vendor payments, and project-related expenses.

• Review, classify, and reconcile financial transactions to ensure accuracy and completeness.

• Assist with monthly bookkeeping close activities, financial reporting, and year-end accounting documentation.

• Support invoice processing, account reconciliations, and financial record maintenance.

• Maintain, update, and manage project records and documentation within Buildertrend.

• Upload and organise invoices, receipts, project documents, photos, plans, drawings, and supporting files in Buildertrend.

• Track project costs, job documentation, and budget-related information.

• Assist with monthly client billing, project cost updates, and expense monitoring.

• Prepare project budget tracking reports, cost-to-complete reports, and project financial statements.

• Generate reports on budget utilisation, incurred expenses, and remaining project balances.

• Ensure billing information is accurate and aligned with project expenditures.

• Coordinate and maintain organised construction project documentation and data management systems.

• Assist with quantity take-offs, estimating support, and general project administration tasks.

• Support workflow enhancements and process improvement initiatives within Buildertrend and operational processes.

• Maintain organised digital filing systems and administrative records.

• Provide reporting, data entry, and administrative support to leadership and operations teams.

• Perform additional administrative and operational duties as required.
  

Who are we looking for?

• Bachelor's degree in Accounting, Bookkeeping, Finance, Business Administration, Construction Management, or a related field is preferred.

• Minimum of 3+ years of bookkeeping experience.

• Proven experience within the construction industry.

• Strong understanding of construction accounting, job costing, project budgeting, and contractor billing processes.

• Experience supporting project managers, estimators, or construction operations teams.

• Proficiency in QuickBooks, Buildertrend, Microsoft Office, and Google Workspace.

• Previous hands-on experience with Buildertrend or similar construction management software.

• Experience managing subcontractor invoices, vendor payments, payroll processing, and account reconciliations.

• Strong written and verbal communication skills.

• Excellent organisational, documentation, and record-management abilities.

• High attention to detail with strong analytical and problem-solving skills.

• Ability to manage multiple priorities and work effectively in a fast-paced environment.

• Proactive mindset with a focus on process improvement and operational efficiency.

Company Perks:

• Above-industry salary package and incentives

• Comprehensive HMO benefits and life insurance from day 1

• Free learning and development courses for your personal and career growth

• Dynamic company events

• Opportunities for promotion

• Free meals and snacks