Bookkeeper Construction Administration Specialist

iSupport Worldwide; Manila; On-site; PHP 360,000 - 600,000; Full time

Job summary

iSupport Worldwide is seeking a highly organized Bookkeeper / Construction Administration Specialist in Manila. This role combines bookkeeping with construction project support, including job costing, billing, and documentation management in a fast-paced residential construction environment.

Ideal candidates will have strong QuickBooks expertise, Buildertrend experience, and the ability to manage multiple priorities with minimal supervision while ensuring financial accuracy and project

Qualifications

• Minimum 3 years of hands-on bookkeeping experience.
• Strong QuickBooks experience, daily use in bookkeeping.
• Construction industry and Buildertrend experience.
• Experience processing invoices, vendor payments, expense tracking, and reconciliations.
• Excellent attention to detail with proven financial accuracy.
• Strong organizational skills; manage multiple tasks independently.
• Excellent written and verbal English communication skills.
• Ability to work with minimal supervision and meet deadlines.

Responsibilities

• Maintain accurate financial records in QuickBooks and process project expenses.
• Support payroll, month-end close, and year-end documentation.
• Manage Buildertrend project information, upload invoices, receipts, and photos.
• Track project costs, support job costing, and generate project reports.
• Assist with client billing and budget utilization reporting.

Skills

QuickBooks expertise

Construction project support

Invoice processing & accounts payable

Vendor payments & reconciliations

Buildertrend experience

Attention to detail

Multitasking / organization

English communication skills

Independent work

Tools

Buildertrend

QuickBooks

Job description

Job Description:

Location: Onsite

Employment Type: Full-Time

Position: Bookkeeper / Construction Administration Specialist

Seeking a highly organized and detail-oriented Bookkeeper / Construction Administration Specialist to support both the financial and operational aspects of a growing residential construction business.

This position is not a traditional bookkeeping role. The successful candidate must be capable of managing accurate financial records while supporting project administration, job costing, billing, documentation management, and construction-related workflows.

The ideal candidate combines strong bookkeeping expertise with the ability to thrive in a fast-paced construction environment.

Key Responsibilities:

Bookkeeping & Financial Management

• Maintain accurate financial records in QuickBooks.
• Process accounts payable and project-related expenses.
• Reconcile accounts and financial transactions.
• Process vendor and subcontractor invoices.
• Support payroll processing activities.
• Assist with month-end bookkeeping and reporting.
• Prepare documentation for year-end accounting reviews.

Construction Administration & Buildertrend

• Maintain project information within Buildertrend.
• Upload invoices, receipts, project documentation, photos, and supporting files.
• Ensure project records are accurate and organized.
• Track project costs and support job costing initiatives.
• Assist in improving operational workflows and project visibility.

Client Billing & Project Reporting

• Support monthly billing activities.
• Prepare project cost tracking reports.
• Generate budget utilization and project financial reports.
• Ensure project expenses align with client billing

We are looking for:

• Has strong bookkeeping fundamentals and QuickBooks expertise.
• Understands how financial processes support construction projects.
• Can work independently and proactively identify issues.
• Is highly organized and comfortable managing multiple priorities.
• Has experience supporting operational and project-based environments.
• Takes ownership of responsibilities and follows through with minimal oversight.

Must Have the following:

• Minimum 3 years of hands-on bookkeeping experience
• Strong and recent QuickBooks experience (daily use in a bookkeeping/accounting capacity)
• Construction industry and Buildertrend experience
• Experience processing invoices, vendor payments, expense tracking, and account reconciliations
• Excellent attention to detail with a proven track record of financial accuracy
• Strong organizational skills and ability to manage multiple tasks independently
• Excellent written and verbal English communication skills
• Ability to work with minimal supervision and meet deadlines consistently

Highly Preferred (Strong Advantage)

• Construction industry experience
• Buildertrend experience
• Construction accounting and job costing knowledge
• Experience supporting project managers, estimators, or construction operations
• Experience with contractor billing and subcontractor management

Requirements: