Bookkeeper / Construction Administration Specialist

ISupport Worldwide; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

ISupport Worldwide is seeking a meticulous Bookkeeper / Construction Administration Specialist to support financial and operational needs for residential construction projects.

The role combines traditional bookkeeping with project administration, including job costing, billing, and documentation management, in a fast-paced environment.

Qualifications

• Minimum 3 years hands-on bookkeeping experience.
• Strong QuickBooks expertise (daily use).
• Experience with construction projects and Buildertrend preferred.
• Ability to process invoices, vendor payments, and expense tracking.
• Attention to detail with financial accuracy and deadlines.

Responsibilities

• Maintain accurate financial records in QuickBooks across projects.
• Process accounts payable and project-related expenses; reconcile transactions.
• Support payroll processing activities and month-end reporting.
• Assist with year-end documentation and project cost tracking.

Skills

Bookkeeping

QuickBooks

English communication

Organization

Independent work

Construction project support

Tools

Buildertrend

Job description

Bookkeeper / Construction Administration Specialist

Position: Bookkeeper / Construction Administration Specialist

Seeking a highly organized and detail-oriented Bookkeeper / Construction Administration Specialist to support both the financial and operational aspects of a growing residential construction business.

Location: Onsite

Employment Type: Full-Time

This position is not a traditional bookkeeping role. The successful candidate must be capable of managing accurate financial records while supporting project administration, job costing, billing, documentation management, and construction-related workflows.

The ideal candidate combines strong bookkeeping expertise with the ability to thrive in a fast-paced construction environment.

Key Responsibilities

Bookkeeping & Financial Management

• Maintain accurate financial records in QuickBooks
• Process accounts payable and project-related expenses
• Reconcile accounts and financial transactions
• Process vendor and subcontractor invoices
• Support payroll processing activities
• Assist with month-end bookkeeping and reporting
• Prepare documentation for year-end accounting reviews

Construction Administration & Buildertrend

• Maintain project information within Buildertrend
• Upload invoices, receipts, project documentation, photos, and supporting files
• Ensure project records are accurate and organized
• Track project costs and support job costing initiatives
• Assist in improving operational workflows and project visibility

Client Billing & Project Reporting

• Support monthly billing activities
• Prepare project cost tracking reports
• Generate budget utilization and project financial reports
• Ensure project expenses align with client billing

We are looking for:

• Has strong bookkeeping fundamentals and QuickBooks expertise
• Understands how financial processes support construction projects
• Can work independently and proactively identify issues
• Is highly organized and comfortable managing multiple priorities
• Has experience supporting operational and project-based environments
• Takes ownership of responsibilities and follows through with minimal oversight

Requirements

Must Have the following

• Minimum 3 Years Of Hands-on Bookkeeping Experience
• Strong and recent QuickBooks experience (daily use in a bookkeeping/accounting capacity)
• Construction industry and Buildertrend experience
• Experience processing invoices, vendor payments, expense tracking, and account reconciliations
• Excellent attention to detail with a proven track record of financial accuracy
• Strong organizational skills and ability to manage multiple tasks independently
• Excellent written and verbal English communication skills
• Ability to work with minimal supervision and meet deadlines consistently

Highly Preferred (Strong Advantage)

• Construction industry experience
• Buildertrend experience
• Construction accounting and job costing knowledge
• Experience supporting project managers, estimators, or construction operations
• Experience with contractor billing and subcontractor management