SME - Executive Assistant (EMEA)

Jones Lang LaSalle Incorporated; Taguig; On-site; PHP 500,000 - 900,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking an SME - Executive Assistant to provide high-level administrative support to senior executives at the Taguig on-site location. The role involves managing calendars, travel across time zones, drafting correspondence, coordinating meetings, and handling confidential information with discretion.

The ideal candidate will have a Bachelor’s degree or equivalent experience, 2–3 years of EA experience, and superb communication across multiple platforms.

Qualifications

• Provide senior-level executive administrative support.
• Schedule and manage calendars and travel across time zones.
• Draft and prepare executive-level correspondence and documents.
• Coordinate meeting materials, agendas and minutes.
• Manage and reconcile expense reports.
• Assist in planning corporate events and special occasions.
• Conduct research and prepare executive-level reports and presentations.
• Maintain confidential information with discretion.

Responsibilities

• Provide Senior-Level executive administrative support.
• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings and visa requirements.
• Draft and prepare executive-level correspondence, emails, presentations, or reports on behalf of the executive team.
• Coordinate meeting materials, including agendas, minutes, and presentations.
• Manage expenses, create expense reports, and submit for reimbursement.
• Assist in planning and coordinating corporate events, conferences, and other occasions.
• Conduct research and prepare executive-level documentation and presentations.
• Organize documents and files for easy access and retrieval; support ad hoc projects.

Skills

Executive support

Calendar management

Travel arrangements

Meeting coordination

Expense management

Communications

Event planning

Research and reporting

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

InDesign

Mural/Miro

Smartsheet

Adobe Acrobat/Bluebeam

WebEx/Zoom

Job description

## SME - Executive Assistant (EMEA)Apply: On-site: Taguig, Philippines: Full time: Posted Today: REQ535530**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Responsibilities*** Provide Senior-Level executive administrative support* Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required)* Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team* Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings* Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement* Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions* Conduct research, gather data, and prepare executive-level reports, documentation, and presentations* Organize and maintain documents and files ensuring ease of access and retrieval of information* Assisting with various special projects and assignments to support the executive’s business objectives* Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges* Develop and maintain effective working relationships with clients (externally) and colleagues (internally)* Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.)* Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters* Build and maintain positive relationships with internal and external stakeholders* Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism **To Apply you need to have*** Bachelor’s degree or equivalent experience strongly preferred* At least 2-3 years of executive assistant experience supporting high-level executives* Proven ability to handle confidential information discreetly in a diplomatic manner* Unflappable, flexible, and can overcome a learning curve quickly* Extremely strong communication skills on multiple platforms and mediums (email, text, in person, videocalls, etc.)* Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet an advantage* Tech savvy and familiar working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, WebEx,Zoom, etc.* Ability to work across multiple time zones* Exceptional attention to detail.* Strong diary management skills.* Extensive experience with travel and accommodation booking.**Location:**On-site –Taguig, PhilippinesIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!