Conference and Seminar Executive II

RELX INC; Manila; On-site; PHP 335,000 - 603,000; Full time

Job summary

RELX INC. MANILA is looking for a diligent events/operations specialist to support end-to-end planning, execution, and post-event analytics for conferences and webinars.

You will manage speaker data, assets, and registration flow, while coordinating with global teams and sponsors to ensure seamless virtual experiences. The role requires a bachelor’s degree and at least 1 year of relevant experience, with strong communication, attention to detail, and proficiency in MS Office.

Qualifications

• Bachelor's degree holder.
• At least 1 year of experience in events, operations, or back-office support.
• Experience working with global or cross-functional stakeholders is an advantage.
• Familiarity with virtual event platforms, CMS, and tools like Gleanin is preferred.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Strong written and verbal communication skills.
• High attention to detail and strong organizational skills.
• Customer-focused with strong coordination and problem-solving abilities.
• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.

Responsibilities

• Content Management & Pre-Production: manage speaker information, bios, assets, pages.
• Event Execution (Production): provide tech support during live webinars, host or co-host sessions.
• Post-Event Reporting & Analytics: download and deliver analytics, recordings, and reports.
• Stakeholder & Operational Support: coordinate with internal and external stakeholders, maintain trackers.
• Contribute to process improvements to enhance event quality and efficiency.

Skills

Communication skills

Attention to detail

Organizational skills

Problem solving

Coordination

Education

Bachelor's Degree

Tools

Gleanin

CMS

MS Office

Job description

PHL-RE Shared Services-Manila

PHL-RE Shared Services-Iloilo

Full time

R118544

Role Summary:

Supports the end-to-end planning, execution, and post-event processes for conferences and webinars. Ensures content accuracy, technical readiness, and seamless stakeholder coordination to deliver high-quality virtual event experiences.

Key Responsibilities:

Content Management & Pre-Production

• Manage speaker and session information including proofreading, updating, resizing, uploading, and auditing

• Liaise with speakers and sponsors to collect bios, headshots, logos, synopses, and marketing assets

• Build and configure registration pages, Atlas Showcase pages, and virtual event platforms

• Create, revise, and upload presentations, holding slides, and exhibitor materials

• Maintain and update trackers, forms, reports, and speaker registration records

• Collate audience questions and event data from registration forms

• Handle Gleanin content uploads, updates, and downloads

Event Execution (Production)

• Provide technical and operational support during live webinars and showcase sessions

• Host, moderate, or co-host sessions alongside speakers and sponsors when required

• Facilitate rehearsals and speaker briefings to ensure readiness and smooth delivery

• Manage live engagement tools (e.g., Q&A, holding slides, audience prompts)

• Serve as the primary point of contact for stakeholders during live events

Post-Event Reporting & Analytics (Post-Production)

• Download, clean, and deduplicate webinar analytics and performance reports

• Compile and deliver reports to Content Managers and stakeholders

• Monitor post-live webinar statistics and engagement metrics

• Upload and manage webinar recordings and on-demand content

• Ensure data accuracy to support reporting and insights generation

Stakeholder & Operational Support

• Coordinate with internal and external stakeholders (Business Units, Marketing, Sales, Legal, Sponsors)

• Manage stakeholder communications via email, calls, and meetings

• Create and maintain spreadsheets, trackers, and documentation

• Perform administrative tasks and data clean-up activities

• Contribute to process improvements to enhance efficiency and event quality

Core Functions:

• Content Management

• Event Moderation & Execution

• Stakeholder Coordination

• Data Reporting & Analytics

Qualifications:

• Bachelor's Degree holder

• At least 1 year of experience in events, operations, or back-office support

• Experience working with global or cross-functional stakeholders is an advantage

• Familiarity with virtual event platforms, CMS, and tools like Gleanin is preferred

• Proficient in Microsoft Office applications (Excel, Word, PowerPoint)

• Strong written and verbal communication skills

• High attention to detail and strong organizational skills

• Customer-focused with strong coordination and problem-solving abilities

• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.

For internal candidates:

• Must be in current role for at least 1 year

• No disciplinary action within the past 12 months

• No attendance or punctuality issues within the past 12 months

Core Competencies:

• Event Execution Excellence

• Stakeholder Management

• Content Accuracy & Quality Assurance

• Data Handling & Reporting

• Communication & Collaboration

• Adaptability in Fast-Paced Environments

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.

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We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

USA Job Seekers:

EEO Know Your Rights.

RELX is a global provider of information-based analytics and decision tools for professional and business customers, enabling them to make better decisions, get better results and be more productive.

Our purpose is to benefit society by developing products that help researchers advance scientific knowledge; doctors and nurses improve the lives of patients; lawyers promote the rule of law and achieve justice and fair results for their clients; businesses and governments prevent fraud; consumers access financial services and get fair prices on insurance; and customers learn about markets and complete transactions.

Our purpose guides our actions beyond the products that we develop. It defines us as a company. Every day across RELX our employees are inspired to undertake initiatives that make unique contributions to society and the communities in which we operate.