Conference and Seminar Executive II

RELX International; Manila; On-site; PHP 300,000 - 520,000; Full time

Benefits offered by this job

Country-specific benefits

Job summary

RELX International is seeking an Events Coordinator to support end-to-end planning, execution, and post-event processes for conferences and webinars. You will manage speaker data, bios, assets, and registrations while coordinating with speakers and sponsors for seamless virtual experiences.

Responsibilities include live hosting assistance, rehearsals, and post-event analytics. The role requires at least 1 year in events or operations and strong written and verbal communication skills.

Qualifications

• Bachelor's degree required.
• At least 1 year of experience in events, operations, or back-office support.
• Experience working with global or cross-functional stakeholders is an advantage.
• Familiarity with virtual event platforms and tools like Gleanin is preferred.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Strong written and verbal communication skills.
• High attention to detail and strong organizational skills.

Responsibilities

• Support end-to-end planning, execution, and post-event processes for conferences and webinars.
• Manage speaker and session information, bios, headshots, logos, and synopses.
• Build and configure registration pages and virtual event platforms.
• Provide technical and operational support during live webinars and sessions.
• Coordinate with internal and external stakeholders (BU, Marketing, Sales, Legal, Sponsors).
• Download, clean, and deduplicate analytics and performance reports.

Skills

Detail-oriented

Strong communication

Coordinate tasks

Stakeholder management

Education

Bachelor's degree

Tools

Gleanin

CMS

Microsoft Office

Job description

Role Summary

Supports the end-to-end planning, execution, and post-event processes for conferences and webinars. Ensures content accuracy, technical readiness, and seamless stakeholder coordination to deliver high-quality virtual event experiences.

Key Responsibilities

• Content Management & Pre-Production
  • Manage speaker and session information including proofreading, updating, resizing, uploading, and auditing
  • Liaise with speakers and sponsors to collect bios, headshots, logos, synopses, and marketing assets
  • Build and configure registration pages, Atlas Showcase pages, and virtual event platforms
  • Create, revise, and upload presentations, holding slides, and exhibitor materials
  • Maintain and update trackers, forms, reports, and speaker registration records
  • Collate audience questions and event data from registration forms
  • Handle Gleanin content uploads, updates, and downloads
• Event Execution (Production)
  • Provide technical and operational support during live webinars and showcase sessions
  • Host, moderate, or co-host sessions alongside speakers and sponsors when required
  • Facilitate rehearsals and speaker briefings to ensure readiness and smooth delivery
  • Manage live engagement tools (e.g., Q&A, holding slides, audience prompts)
  • Serve as the primary point of contact for stakeholders during live events
• Post-Event Reporting & Analytics (Post-Production)
  • Download, clean, and deduplicate webinar analytics and performance reports
  • Compile and deliver reports to Content Managers and stakeholders
  • Monitor post-live webinar statistics and engagement metrics
  • Upload and manage webinar recordings and on-demand content
  • Ensure data accuracy to support reporting and insights generation
• Stakeholder & Operational Support
  • Coordinate with internal and external stakeholders (Business Units, Marketing, Sales, Legal, Sponsors)
  • Manage stakeholder communications via email, calls, and meetings
  • Create and maintain spreadsheets, trackers, and documentation
  • Perform administrative tasks and data clean-up activities
  • Contribute to process improvements to enhance efficiency and event quality

Core Functions

• Content Management
• Event Moderation & Execution
• Stakeholder Coordination
• Data Reporting & Analytics

Qualifications

• Bachelor's Degree holder
• At least 1 year of experience in events, operations, or back-office support
• Experience working with global or cross-functional stakeholders is an advantage
• Familiarity with virtual event platforms, CMS, and tools like Gleanin is preferred
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint)
• Strong written and verbal communication skills
• High attention to detail and strong organizational skills
• Customer-focused with strong coordination and problem-solving abilities
• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.
• For internal candidates:
  • Must be in current role for at least 1 year
  • No disciplinary action within the past 12 months
  • No attendance or punctuality issues within the past 12 months

Core Competencies

• Event Execution Excellence
• Stakeholder Management
• Content Accuracy & Quality Assurance
• Data Handling & Reporting
• Communication & Collaboration
• Adaptability in Fast-Paced Environments

We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits.

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