Compliance & Asset Administrator | Day Shift, HMO + Growth

Hammerjack Pty Ltd; Philippines; On-site; PHP 335,000 - 558,000; Full time

Benefits offered by this job

Competitive salary

HMO on day 1

Onsite Pampanga office

Work life balance

International career growth

Training opportunities

Job summary

Brainbox is hiring a Compliance and Asset Administrator for our Pampanga office to support an Australian heavy transport client. You will own the asset register, servicing due lists, and audit-ready documentation, coordinating with suppliers and the Transport Manager to prevent lapses.

You will maintain records in Assignar, SharePoint, and client portals, ensure consistent data across systems, and chase Australian suppliers by phone and email with clear, proactive communication.

Qualifications

• 2-4 years in administration, compliance administration or operations support with recurring scheduled obligations such as servicing, certification, registration or inspection cycles
• Hands on experience in a records, maintenance or workforce system such as Assignar, SAP, Pronto, Simpro, Fleetio, or a maintenance or compliance module of an ERP
• Working knowledge of Excel, and SharePoint or a comparable document library, filing and versioning to a set convention
• English strong enough to chase an Australian supplier by phone and email independently

Responsibilities

• Keep the equipment and asset register current
• Work a due list every day, identify what is coming due, and elevate anything at risk before it lapses
• Check fatigue records, driver pre‑starts and reported faults daily against the day’s allocations
• Raise anything missing, overdue or failed to the Transport Manager the same day
• Review records to find equipment due for service, book it with the supplier by phone and email, and confirm dates back to the Transport Manager
• Document each completed service in SharePoint and Assignar so the compliance trail holds up under audit
• Coordinate equipment moves and chase suppliers who have not confirmed or returned paperwork
• Upload service documents and certificates to client portals on time and in the right place
• Keep the same item reading the same way across Assignar, SharePoint and the portals
• Administer Assignar day to day and prepare records on demand for audit or client request

Skills

Administrative skills

Documentation

Communication with stakeholders

Organizational skills

Tools

Assignar

SAP

Pronto

Simpro

Fleetio

ERP module

Job description

Brainbox is hiring a Compliance and Asset Administrator for our Pampanga office to support an Australian heavy transport client. You will own the asset register, servicing due lists, and audit-ready documentation, coordinating with suppliers and the Transport Manager to prevent lapses.

You will maintain records in Assignar, SharePoint, and client portals, ensure consistent data across systems, and chase Australian suppliers by phone and email with clear, proactive communication.