Compliance & Asset Administrator (Australian Client/Day Shift)

Brainbox; Angeles; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Attractive salary

Performance incentives

Paid time off

Day shift

HMO from day 1

Work-life balance

Job summary

Brainbox is seeking an Compliance and Asset Administrator to support an Australian heavy transport client from Pampanga. You will own the compliance due list, servicing administration, and audit-ready documentation.

The role involves coordinating with suppliers, recording service events, and maintaining portals and records to ensure no lapses. You will report to the Transport Manager and handle assignments to keep transport scheduling smooth.

Qualifications

• 2-4 years in administration, compliance administration or operations support with recurring scheduled obligations such as servicing, certification, registration or inspection cycles.
• Hands-on experience with records, maintenance or workforce systems (e.g., Assignar, SAP, Pronto, Simpro, Fleetio).
• Proficient in Excel and SharePoint or equivalent document library with proper filing/versioning.
• Strong English to communicate with Australian suppliers by phone and email.

Responsibilities

• Maintain current equipment and asset register.
• Daily due-list checks; identify upcoming due items and flag risks to Transport Manager.
• Verify fatigue records, driver pre-starts, and faults against daily allocations.

Skills

Administration

Attention to detail

Supplier communication

English communication

Tools

Assignar

SAP

Pronto

Simpro

Fleetio

ERP module

Job description

About Brainbox

Brainbox is different from every other BPO. It's not just the amazing culture, strong brand, loyal customers, and talented staff, it is deeper than that. The Brainbox core value of 'Always Be Kind' is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do aims to provide people with a work culture that helps them improve every single day. From unlimited training to HMO benefits from day 1, we want our people to love what they do and become the best versions of themselves.

The Role

Compliance and Asset Administrator for an Australian heavy transport business. Day shift in Pampanga, Brainbox employed. You own the servicing and compliance due list and make sure nothing falls through.

Our client is a Western Australia based lifting and heavy transport business, servicing mining, construction and industrial clients. You will report directly to the client's Transport Manager, taking the compliance, asset and servicing administration off her plate so she can keep running transport scheduling.

Key Duties

Compliance and Asset Administration

• Keep the equipment and asset register current
• Work a due list every day, identify what is coming due, and elevate anything at risk before it lapses
• Check fatigue records, driver pre-starts and reported faults daily against the day's allocations
• Raise anything missing, overdue or failed to the Transport Manager the same day

Servicing and Maintenance Administration

• Review records to find equipment due for service, book it with the supplier by phone and email, and confirm dates back to the Transport Manager
• Document each completed service in SharePoint and Assignar so the compliance trail holds up under audit
• Coordinate equipment moves and chase suppliers who have not confirmed or returned paperwork

Portals, Records and Documentation

• Upload service documents and certificates to client portals on time and in the right place
• Keep the same item reading the same way across Assignar, SharePoint and the portals
• Administer Assignar day to day and prepare records on demand for audit or client request

Requirements

Requirements

Essential

• 2-4 years in administration, compliance administration or operations support, somewhere with recurring scheduled obligations such as servicing, certification, registration or inspection cycles
• Hands on experience in a records, maintenance or workforce system others rely on, such as Assignar, SAP, Pronto, Simpro, Fleetio, or a maintenance or compliance module of an ERP
• Working knowledge of Excel, and SharePoint or a comparable document library, filing and versioning to a set convention
• English strong enough to chase an Australian supplier by phone and email independently

Preferred

• Heavy transport, lifting, plant hire, mining services or construction exposure
• Assignar experience specifically
• Client or contractor portal experience, uploading certificates against a client's filing requirements
• Experience working with Australian stakeholders

Benefits

Perks

• Attractive and competitive salary
• Tenure based and performance based incentives
• Paid time off
• Day shift
• Unlimited cash incentives for hired referrals
• Engagement and recognition programs
• HMO on day 1
• Work life balance with a 37.5 hour week and free weekends
• International career growth and clients
• Opportunities to travel abroadModern air conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
• Fun and inclusive working environment and great working culture
• Dedicated local support with local management, HR, onboarding, payroll, and ICT
• Access to unlimited training and micro competencies to advance your skills

This role is subject to a number of skills and possible online practical tests.

This position is an onsite role at our Pampanga office. Candidate must be willing to work on site.