Company Secretarial Officer — Hybrid, Flexible Benefits

Alter Domus; Philippines; Hybrid; PHP 600,000 - 900,000; Full time

Benefits offered by this job

ACCA study leave

Flexible holidays

Mentoring program

Employee Assistance Program

Employee Share Plan

Local benefits

Job summary

Alter Domus is seeking a dedicated professional to support company secretarial services for clients in the funds industry. You will act as the main liaison for company secretarial functions, coordinating across foreign jurisdictions and delivering accurate minutes, filings and statutory records.

Based in the Philippines with hybrid working arrangements, you will build strong relationships with internal teams and clients, stay updated on regulatory changes, and contribute to high-quality client

Qualifications

• Professional qualification or working towards one would be an asset but not required.
• Prior experience in a company secretarial/corporate services role would be an advantage, but not essential.
• Strong planning, organisation and analytical skills with attention to detail and flexibility.
• Ability to work across different time zones and adapt to offices’ hours.
• Enthusiastic, proactive approach and teamwork.
• Strong interpersonal skills and relationship-building across stakeholders.
• Good command of Excel and MS Office (Excel, Word, Outlook, etc.).
• Experience with company secretarial systems (e.g., Diligent) is a plus.

Responsibilities

• Manage company secretarial operations for client entities, focusing on board support and prioritising multiple assignments.
• Draft minutes for board and shareholder meetings and ensure timely actions.
• Prepare documents for company secretarial transactions and filings.
• Maintain statutory records and ensure annual/ad-hoc filings.
• Monitor regulatory changes and ensure compliance.
• Collaborate with Alter Domus offices and internal departments to deliver excellent client service.
• Support billing and cash collection as needed, including timesheet accuracy.
• Pursue continuous learning and stay updated on industry developments.

Skills

Planning & Organisation

Time Zone Coordination

Communication

Excel

MS Office

Diligent

Education

Professional qualification asset

Tools

Diligent

Microsoft Office

Job description

Alter Domus is seeking a dedicated professional to support company secretarial services for clients in the funds industry. You will act as the main liaison for company secretarial functions, coordinating across foreign jurisdictions and delivering accurate minutes, filings and statutory records.

Based in the Philippines with hybrid working arrangements, you will build strong relationships with internal teams and clients, stay updated on regulatory changes, and contribute to high-quality client