Company Secretarial Officer

Alter Domus; Taguig; On-site; PHP 600,000 - 900,000; Full time

Job summary

Alter Domus is seeking a proactive Company Secretarial professional to support client entities across diverse jurisdictions from our Manila/Taguig operations. You will be the main liaison for company secretarial functions, coordinating board processes, minutes, filings and statutory records, while upholding compliance and quality service.

The role emphasizes working across time zones, continuous learning, and collaboration with global Alter Domus offices.

Qualifications

• Qualification in company secretarial field or pursuing one would be an asset.
• Experience in company secretarial or corporate services is beneficial.
• Strong planning, organization and attention to detail are essential.

Responsibilities

• Manage company secretarial operations for client entities with focus on board support.
• Prepare for board and shareholder meetings, draft minutes and actions.
• Arrange execution and filings for company secretarial transactions; maintain statutory records.
• Ensure compliance with annual and ad-hoc filing requirements.
• Monitor regulatory changes and ensure appropriate implementation.
• Collaborate with Alter Domus offices and internal teams to deliver excellent client service.
• Support billing and timesheet accuracy as needed.
• Develop knowledge through learning and industry/regulatory updates.

Skills

Planning & organization

Analytical skills

Communication skills

Team spirit

MS Office

Education

Professional qualification in company secretarial

Tools

Diligent

Job description

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions.

With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.

Find out more about life at Alter Domus at careers.alterdomus.com

Your role

As a member of the team supporting Company Secretary services to clients, you are joining a vital professional services function for our clients in which you can advance your career within the funds industry, diversify your relationship management skill set, and build expertise in corporate secretarial functions supporting private equity, private debt and real estate corporate entities. You will act as a main liaison and point of contact for all company secretarial functions.

Your responsibilities

• Taking care of the company secretarial operations of client entities based in foreign jurisdictions with a strong focus on board support, while demonstrating ability to organise and prioritise tasks efficiently on multiple assignments, completing work to a high standard and on time.
• Preparing for board and shareholder meetings, drafting minutes and agreed actions, while respecting turnaround timelines.
• Preparing documents for various company secretarial transactions and arranging execution and filings, as necessary.
• Maintenance of statutory records for entities and where required, ensuring annual and ad-hoc filing requirements are met.
• Understanding changes in relevant legislation and the regulatory environment and ensuring these are followed through.
• Building strong relationship and proactively collaborating with the Alter Domus offices you support and other internal departments to deliver excellent client service.
• In line with your level of responsibility and where required, supporting the billing process and cash collection, including accurately completing timesheets in a timely manner.
• Continuously developing via learning on-the-job, regular self-reviews and developing an understanding of the industry, including keeping up-to-date with any industry and regulatory changes, developing early leadership skills.
• Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs).

Your profile

• Relevant professional qualification or be working towards one would be an asset but not a requirement;
• Prior experience in a company secretarial/corporate services role would be an advantage, but not essential;
• Demonstrate strong planning, organisation and analytical skills with an eye for detail and a flexible approach;
• You are able to work across different time zones (to be agreed) and adapt to the other offices’ working hours;
• Be enthusiastic and eager to learn, taking initiative to act without waiting for direction, where appropriate;
• Exhibit a strong team spirit;
• Possess good communication skills, able to interact with people at all levels and have the capacity to build strong relationships with stakeholders;
• Experience in using excel, MS Officer, including Excel, Word, Outlook, etc.;
• Prior Company Secretarial systems experience (e.g. entity management and/or board back creation such as Diligent) would be an advantage, but not essential.

WHAT WE OFFER

We are committed to supporting your development, advancing your career, and providing benefits that matter to you.

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.

Our global benefits also include:

• Support for professional accreditations such as ACCA and study leave
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression
• Active sports, events and social committees across our offices
• 24/7 support available from our Employee Assistance Program
• The opportunity to invest in our growth and success through our Employee Share Plan

Alter Domus is an Equal Opportunity Employer: Equity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.