Commercial Property Administrator (Cirrus 8) – Australian Portfolio (Remote)

Re-assist Virtual Assistance Services; Manila; Remote; PHP 781,000 - 1,004,000; Full time

Job summary

Re-assist Virtual Assistance Services seeks an experienced Commercial Property Administrator to support a premium Australian portfolio from a remote setup. You will own complex admin and financial workflows, ensuring accurate rent processing, outgoings, and invoicing.

The ideal candidate brings 3+ years in Australian commercial property management, Rex Cirrus8 mastery, and excellent English communication. Strong organizational skills are essential for success in this remote, international team.

Qualifications

• Minimum 3 years of direct experience in Australian commercial property management.
• Advanced, hands-on Rex Cirrus8 proficiency is a strict requirement; strong MS Office skills.
• Solid understanding of Australian real estate processes, complex lease structures, and compliance standards.
• Excellent organizational skills and impeccable English written and verbal communication.

Responsibilities

• Portfolio Administration: manage daily property operations and financial workflows using Rex Cirrus8.
• Lease Management: draft and monitor lease documents, CPI reviews, renewals, and expiries.
• Maintenance Coordination: coordinate contractor work orders and communications with landlords, tenants, and providers.
• Compliance & Reporting: track rent arrears and generate accurate property reports.

Tools

Rex Cirrus8

Microsoft Office

Job description

About the Role

We are seeking an experienced Commercial Property Administrator to join our remote team, providing dedicated support for a premium Australian commercial real estate portfolio. This is an excellent opportunity for a highly organized professional with a strong background in commercial property operations to take ownership of complex administrative and financial workflows.

Key Responsibilities

• Portfolio Administration: Manage daily property operations utilizing Rex Cirrus8. This includes updating property databases, processing tenant applications, and executing core financial workflows such as rent processing, outgoings, and tenant invoicing.

• Lease Management: Resolve, draft and manage comprehensive commercial lease documentation. Proactively monitor critical portfolio dates to ensure CPI rent reviews, upcoming renewals, and lease expiries are actioned strictly on time.

• Maintenance Coordination: Serve as the primary operational hub for facilities maintenance. Dispatch contractor work orders, manage follow‑ups for routine inspections, and facilitate prompt, professional communication between landlords, tenants and service providers.

• Compliance & Reporting: Closely monitor rent arrears, ensure all property compliance certificates remain up to date and collaborate with the team to generate accurate financial and property reports.

Candidate Requirements

• Industry Experience: A minimum of 3 years of direct experience working within the Australian commercial property management sector.

• Technical Proficiency: Advanced, hands‑on expertise using Rex Cirrus8 is a strict requirement for this position. Strong proficiency in Microsoft Office is also required.

• Knowledge Base: A thorough, practical understanding of Australian commercial real estate processes, complex lease structures and relevant state compliance standards.

• Professional Skills: Exceptional organisational abilities, a highly meticulous approach to data accuracy and impeccable English communication skills (both written and verbal) for professional stakeholder engagement.