Commercial Property Administrator (AU Client)

Dynamic Offshore; Philippines; Hybrid; PHP 279,000 - 502,000; Full time

Benefits offered by this job

HMO from day one

Annual reviews

Employee loans

Fun company events

Job summary

Dynamic Offshore is seeking a Commercial Property Administrator to support sales and leasing administration. The role requires solid experience with Realworks and Released software, strong documentation skills, and the ability to manage multiple tasks across listings, marketing, and client communications.

The position allows work-from-home or office-based arrangements and follows a Mon-Fri schedule aligned to AU time. A ₱10,000 sign-on bonus is offered to eligible new hires.

Qualifications

• Proven experience in commercial real estate administration.
• Strong knowledge of commercial property documentation and contracts.
• Experience with Realworks and Released software.
• Experience managing online listings (Realcommercial.com.au/CRE).

Responsibilities

• Prepare and process Form 6 agreements (Management, Sales, Leasing).
• Draft and manage Commercial Contracts and Commercial Tenancy Agreements.
• Prepare tenancy contracts, certificates, heads of agreement, lease applications, and settlement documents.
• Onboard new property managements and perform bank reconciliations.
• Encode enquiries into Mailchimp and Beevo; manage property listings.
• Coordinate marketing materials and social media assets.

Skills

Commercial real estate

Attention to detail

Communication skills

Organizational skills

Tools

Realworks

Released software

Canva

Mailchimp

Beevo

Job description

Position Title: Commercial Property Administrator

Schedule: Monday – Friday, 9:00 am - 5:30 pm QLD, AU Time or 7:00 AM – 3:30 PM PH Time

Holiday to follow: QLD, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home or office.

About the Role

This role is ideal for someone with a solid background in commercial property management and sales administration, who is confident in using industry-specific platforms and can juggle multiple responsibilities efficiently. A strong knowledge of Realworks and Released software is essential.

Key Responsibilities

Non-Negotiable Duties

Realworks Software (Mandatory)

• · Prepare and process Form 6 agreements (Management, Sales, Leasing).
• · Draft and manage Commercial Contracts and Commercial Tenancy Agreements.
• · Prepare and manage additional commercial property documentation including:
• o Tenancy contracts
• o Certificates
• o Heads of Agreement
• o Application for Lease
• o Key leasing documentation
• o Client credit checks
• o Settlement dates and associated documentation

Released Software (Mandatory)

• · Onboard new commercial property managements.
• · Perform bank account reconciliations.
• · Enter and manage property-related expenses (e.g., council rates, water rates).
• · Upload, update, refresh, and maintain property listings across RC and CRE platforms.
• · Ensure all listing details, marketing collateral, and property information remain accurate and up to date.

Sales, Leasing & Marketing Support

• · Reassign property listings as required.
• · Coordinate and assist with client communications, appointments, and inspection follow-ups.
• · Respond to RC/CRE enquiries and other lead sources.
• · Conduct property searches and compile suburb stock lists.
• · Coordinate site photography and order signboards.
• · Pitch property management services to incoming enquiries as needed.
• · Compile lease applications and manage new application form creation.
• · Support settlement tracking and related administrative tasks.
• · Encode enquiry and contact data into Mailchimp and Beevo.

Graphics & Design

• · Create and update IMs (Information Memorandums), brochures, and CMA presentations using Canva (or similar design tools).
• · Prepare digital marketing assets aligned with brand guidelines.

Social Media & Digital Marketing

• · Manage Facebook/Instagram enquiries through Meta Business Suite.
• · Upload and schedule advertisements and social posts via Feedafy or similar platforms.
• · Produce static and reel content with Only Commercial branding, including:
• o Sold / Leased announcements
• o For Sale / For Lease promotions
• o Brand awareness pieces
• o Events and podcasts
• o New employee announcements
• o Personal/professional content
• · Coordinate tasks related to vendor-funded marketing campaigns, including campaign setup, approvals, tracking, and reporting.

Key Requirements

• · Proven experience in commercial real estate administration.
• · Mandatory experience with Realworks and Released software.
• · Strong understanding of commercial property documentation, forms, contracts, and tenancy/legal processes.
• · Proficiency in managing online listings, especially through Realcommercial.com.au and Commercial Real Estate (CRE).
• · High attention to detail, particularly when handling contracts, reconciliations, and formal documentation.
• · Excellent written communication and a professional approach to client and stakeholder interactions.
• · Strong organisational skills with the ability to prioritise multiple deadlines in a fast-paced environment.

Preferred Qualifications

• · Experience using Canva, Mailchimp, Feedafy, Beevo, and other digital marketing tools.
• · Familiarity with social media management and customer engagement practices.
• · Prior experience in a similar commercial real estate role is highly advantageous.
• · Company-provided desktop/laptop with back-up internet.
• · HMO from day one.
• · Annual performance reviews.
• · Employee loan facilities.
• · Fun company events with prizes and recognition.

Join Us & Earn a ₱10,000 Sign-On Bonus!

In addition to competitive compensation and career growth opportunities, new hires may qualify for a ₱10,000 sign-on bonus after meeting employment requirements.