Cargo Accounting Assistant

CITADEL Pacific Ltd; Manila; Hybrid; PHP 391,000 - 580,000; Full time

Job summary

MHI Investment Holdings Inc. in Manila is seeking a Cargo Accounting Assistant to support billing, accounts receivable, and airline accounting processes for cargo operations in the Philippines.

You will prepare invoices, verify charges, monitor receivables, post payments, and assist with airline reports while ensuring compliance with internal controls and tax requirements. A bachelor's degree in accounting and 1–3 years of related experience are preferred; proficiency in MS Office and ERP

Qualifications

• Bachelor's degree in Accountancy, Accounting, Finance Management, or related field.
• 1–3 years of accounting/finance experience preferred.
• Basic knowledge of accounting principles.
• Basic understanding of Philippine tax and financial documentation requirements.
• Familiarity with cash handling, reconciliation, and remittances.
• Proficiency in Microsoft Office applications and ERP systems is an advantage.
• CPA license is an advantage but not required.
• Certifications or training in accounting/taxation are a plus.

Responsibilities

• Prepare and process invoices, debit notes, and credit notes for cargo transactions.
• Verify cargo charges, rates, surcharges, and fees based on tariffs and guidelines.
• Ensure accurate billing for freight, handling, storage, and related services.
• Review AWBs, manifests, delivery receipts before billing.
• Monitor outstanding cargo accounts and assist AR aging reporting.
• Post payments and reconcile with records from customers and partners.
• Coordinate with customers on billing discrepancies and inquiries.
• Prepare airline and GSA accounting reports as required.
• Maintain internal controls and assist audits and documentation.

Skills

Billing & invoicing

Accounts receivable

Reconciliation

MS Office

Attention to detail

Education

Bachelor's degree in Accountancy or related

Tools

Microsoft Office

ERP systems

Job description

Cargo Accounting Assistant Duties and Responsibilities:

1. Cargo billing & invoicing

• Prepare and process invoices, debit notes, credit notes, and other billing documents for airline cargo transactions.
• Verify cargo charges, rates, surcharges, fees, and other applicable billable items based on approved tariffs, contracts, and airline guidelines.
• Ensure accurate and timely billing of freight, handling charges, storage, documentation fees, and other cargo-related services.
• Review supporting documents such as Air Waybills (AWBs), cargo manifests, delivery receipts, and other transaction records prior to billing.

2. Accounts Receivable and Collections Support

• Monitor outstanding cargo accounts and maintain accurate records of receivables.
• Assist in preparing accounts receivable aging reports and follow up on overdue accounts in coordination with the Finance and Sales teams.
• Verify and post payments received from customers, agents, and other business partners.
• Coordinate with customers and internal stakeholders regarding billing discrepancies, payment status, and account inquiries.
• Reconcile cargo sales, billing records, collections, and system- generated reports to ensure completeness and accuracy of transactions.
• Investigate and resolve discrepancies between cargo operational records, accounting records, and airline reports.
• Assist in reconciling Air Waybill transactions against manifests, sales reports, and billing records.
• Monitor unbilled transactions and coordinate with concerned departments to ensure timely billing and revenue recognition.

4. Airline and GSA Accounting Support

• Prepare and submit required cargo accounting reports to the represented airline within prescribed deadlines.
• Assist in the preparation of airline revenue reports, sales summaries, and other financial reports required by the airline or GSA management.
• Ensure compliance with airline accounting procedures, reporting requirements, and applicable commercial agreements.
• Coordinate with the airline’s accounting, revenue accounting, and cargo teams on billing, settlement, and reconciliation matters.

5. Compliance and Internal Controls

• Ensure that cargo accounting transactions are processed in accordance with company policies, airline requirements, approved rates, and established internal controls.
• Identify and elevate unusual transactions, billing irregularities, duplicate billings, unauthorized adjustments, or other potential financial discrepancies.
• Assist in internal and external audits by providing accurate records and supporting documentation.
• Maintain confidentiality of financial, customer, airline, and business information.

6. Accounting Administration and Support

• Provide general accounting and administrative support to the Accounting/Finance team.
• Assist in preparing reports, schedules, reconciliations, and other accounting documents as required.
• Encode and maintain accurate accounting records and transaction details.
• Assist in month-end and other periodic accounting activities, as assigned.
• Ensure proper filing, organization, and safekeeping of financial and accounting documents.
• Perform other accounting and administrative tasks that may be assigned from time to time.
• Prepare ad hoc reports and analyses related to cargo revenue, billing, collections, and financial performance as requested.
• Participate in process improvement initiatives aimed at improving billing accuracy, turnaround time, revenue capture, and operational efficiency.
• Perform other related duties and responsibilities that may be assigned by the immediate superior or management

PREFERRED QUALIFICATIONS, CAPABILITIES, AND SKILLS

• Bachelor's degree in Accountancy, Accounting, Finance Management, or other related business/finance courses.
• At least 1-3 years of relevant experience in accounting, finance, cash handling, collections, accounts payable, or related functions is preferred
• Basic knowledge of accounting principles and practices.
• Basic understanding of Philippine tax and financial documentation requirements.
• Knowledge of cash handling, petty cash, liquidations, advances, payments, and remittances.
• Familiarity with collections monitoring, receipts, and basic account reconciliation.
• Proficiency in Microsoft Office applications
• Ability to maintain accurate records and properly organize accounting documents.
• Familiarity with accounting systems or ERP applications is an advantage.
• Certified Public Accountant (CPA) license is an advantage but not required.
• Relevant certifications or training in accounting, taxation, bookkeeping, or financial management are an advantage

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About MHI Investment Holdings Inc.

MHI is a trusted service provider with deep experience in client-services through its various operating businesses and a track record of long-standing relationships with global blue-chip clients.

Founded in 1997, MHI expanded from ground handling support and became a one-stop-shop for both carriers and passengers across major airports in the Philippines. The company has now diversified to be a leading service provider engaged in airline catering, manpower training and deployment, and warehousing.

We offer a competitive total rewards package which includes a base salary determined by factors such as role, experience, skill set, and location. Additionally, eligible employees may receive discretionary bonuses based on both company performance and individual achievements. Our benefits and programs are designed to meet the needs of our employees and are benchmarked to the market. Detailed information regarding compensation and benefits will be shared during the hiring process.