Buying Assistant

Virtual Staff 365; Philippines; Remote; PHP 201,000 - 335,000; Full time

Benefits offered by this job

Permanent work-from-home setup

Dayshift (Australian EST hours)

Full-time job

HMO (STAFF only)

Annual leave/13th month pay

Government benefits

Job summary

Virtual Staff 365 is hiring a Buying Assistant for a full-time remote role. You will support the Head of Buying, manage data in product and order systems, and coordinate stock transfers between stores and online fulfillment.

Responsibilities include maintaining supplier details, tracking orders, and ensuring critical path timelines are met while collaborating with internal teams. Strong Excel and English communication are essential.

Qualifications

• Experience in retail or administration is required.
• Excellent data entry accuracy and attention to detail.
• Strong organisational and time management skills.
• Proficiency with Microsoft Excel and general computer systems.
• Confident using Microsoft Teams for video calls and live chat.
• Clear and confident written and verbal English communication.
• Fast learner able to adapt to many tasks.
• Reliable workstation with dual monitors and fast internet.

Responsibilities

• Data and Systems Administration: input and maintain product info, purchase orders, and supplier details; keep internal systems and spreadsheets up to date; coordinate stock transfer paperwork and system updates.
• Supplier and Critical Path Coordination: track orders, request updates, manage the critical path, assist with sample tracking.
• Administrative Support and Team Communication: provide general admin support to the Buyer, manage documents, schedule, and communicate with internal teams to ensure smooth stock flow.

Skills

Retail experience

Data entry

Microsoft Excel

English communication

Time management

Team communication

Tools

Shopify

Style Arcade

Job description

Buying Assistant

Company : Virtual Staff 365 Job Type : Full Time Remote / Work from Home

Job Description - Buying Assistant

Description

Our client is an Australian online women's fashion retailer specialising in a curated collection of comfortable, high-quality everyday basics, contemporary casualwear, and versatile lifestyle accessories.

They are now seeking to hire a Buying Assistant to provide hands‑on administrative support to the Head of Buying and ensure product moves smoothly from supplier to store. This role plays a key part in maintaining accurate system data, tracking critical path timelines, and supporting stock flow across internal teams.

Job Responsibilities

Data and Systems Administration

• Accurately input and maintain product information, purchase orders, and supplier details
• Maintain internal systems and spreadsheets with up‑to‑date product and order details
• Coordinate stock transfer paperwork and system updates between physical stores and the online warehouse

Supplier and Critical Path Coordination

• Manage supplier relationships by tracking orders, requesting updates, and following up on outstanding issues
• Update and manage the critical path to ensure timelines and key dates are met
• Assist with sample tracking and coordination

Administrative Support and Team Communication

• Provide general administrative support to the Buyer including document management and scheduling
• Communicate clearly and proactively with internal teams to support stock flow and resolve issues

Requirements

• Previous experience in retail or administration
• Strong attention to detail and accuracy in data entry
• Excellent organisational and time management skills
• Proficiency with Microsoft Excel and general computer systems
• Confident using Microsoft Teams for video calls and live chat
• Clear and confident written and verbal English communication
• Fast learner who can adapt and work across a variety of tasks
• Reliable workstation setup featuring dual monitors and high‑speed internet

Nice-to-Have Skills

• Experience using Shopify
• Experience using Style Arcade

Benefits

• Permanent work‑from‑home set‑up
• Dayshift (Australian Eastern Standard Time business hours)
• Full-time job
• HMO (STAFF only)
• Annual leave13-month pay
• With Government mandated benefits