Business Development, Project & Administrative Assistant

CIRPH Corporation; Taguig; On-site; PHP 360,000 - 480,000; Full time

Job summary

CIRPH Corporation is seeking a Business Development Support professional in Metro Manila. The role involves researching potential clients, compiling reports, maintaining leads, and coordinating project-related administrative tasks.

Ideal candidates have strong English communication, organization, and proficiency with MS Office/Google Workspace, with comfort in outbound calls and data gathering for business development activities.

Qualifications

• Bachelor’s degree in Business Administration, Management, Marketing, Communications, Office Administration, or a related field.
• At least 1 year of relevant experience in business development support, sales support, project coordination, administration, research, or a similar role.
• Fresh graduates may be considered with strong English communication, phone confidence, research ability, initiative, and relevant internship or organizational experience.
• Strong English comprehension, verbal communication, and business writing skills.
• Able to communicate professionally during phone calls and meetings, and to obtain clear information.

Responsibilities

• Research potential clients, business opportunities, markets, and relevant industry information.
• Gather and verify information for business development and project evaluation.
• Assist in compiling and formatting reports, presentations, quotations, proposals, and other materials, without setting prices or commitments.
• Maintain leads, contact lists, opportunity trackers, and related records.
• Monitor and follow up with the assigned Business Development Executive and provide updates to Management.
• Coordinate project documents, schedules, and administrative requirements with approved external parties as approved by Management.
• Gather and verify contact details, responsibilities, and communication history for current or future projects.
• Make outbound calls to obtain/confirm information and establish contacts when assigned.
• Arrange meetings, prepare minutes, maintain trackers, and monitor deadlines and commitments.
• Provide administrative support to HR, Accounting, Sales, and Management when required.

Skills

English communication

Office productivity

Project coordination

Research ability

Outbound calling

CRM experience

Communication during meetings

Education

Bachelor’s degree in Business Administration, Management, Marketing, Communications, Office Administration, or related field

Tools

CRM

Microsoft Office

Google Workspace

Project management tools

Job description

Job Description

Key Responsibilities

Business Development Support

• Research potential clients, business opportunities, markets, and relevant industry information.
• Gather and verify information needed for business development and project evaluation.
• Assist in compiling and formatting Management-approved reports, presentations, quotations, proposals, and other business development materials, without independently deciding prices, commercial terms, or company commitments.
• Maintain leads, contact lists, opportunity trackers, and related records.
• Monitor and internally follow up with the assigned Business Development Executive regarding leads, opportunities, project activities, pending requirements, commitments, and next actions, and provide updates to Management.

Management-Assigned Research & Project Coordination Support

• When specifically assigned or approved by Management, coordinate specific project documents, schedules, meetings, and administrative requirements with approved external parties.
• Conduct assigned research and external communication to identify and verify the correct organization, department, and contact person needed for current or future projects and company operations.
• Gather and verify contact details, responsibilities, communication history, and other relevant information and keep proper records.
• Make outbound calls or communicate with external parties when specifically assigned to obtain or confirm information, establish contacts, or clarify the next step, timeline, or reason or delay.
• Arrange meetings, prepare meeting minutes and follow-up lists, and maintain project trackers and related documents.
• Monitor assigned requirements internally and remind the responsible person about pending actions, deadlines, and commitments.
• The assistant may support meeting arrangements, documentation, record maintenance, and specifically assigned coordination activities. However, the assigned Business Development Executive remains responsible for direct communication and follow-up with clients, prospects, suppliers, and commercial counterparties.

Administrative Support

• Prepare, organize, and maintain company documents, records, shared folders, databases, and administrative files.
• Assist with document submissions, purchasing inquiries, quotations, supplier coordination, and other administrative tasks when assigned.
• Provide reasonable administrative support to HR, Accounting, Sales, and Management when required, without taking over the professional responsibilities of those functions.

Qualifications

• Bachelor’s degree in Business Administration, Management, Marketing, Communications, Office Administration, or a related field.
• At least 1 year of relevant experience in business development support, sales support, project coordination, administration, research, or a similar role.
• Fresh graduates may be considered if they can demonstrate strong English communication, professional phone confidence, research ability, initiative, and relevant internship, OJT, or organizational experience.
• Strong English comprehension, verbal communication, and business writing skills.
• Able to clearly understand instructions, including required actions, conditions, deadlines, exceptions, and information that needs clarification.
• Confident making outbound calls to unfamiliar companies, government offices, utility providers, consultants, suppliers, contractors, and other external parties when assigned.
• Able to communicate professionally during phone calls and meetings, ask relevant questions, and obtain clear and useful information.
• Able to understand the purpose of an assignment, identify missing information, and determine the next steps with limited supervision.
• Proactive, resourceful, persistent, organized, and able to manage several assignments, maintain proper records, and provide timely and accurate updates.
• Proficient in Microsoft Office and/or Google Workspace.
• Experience with reports, presentations, meeting minutes, trackers, databases, CRM, or project management tools is an advantage.
• Familiarity with solar, renewable energy, construction, engineering, or other project-based industries is an advantage but not required.

Career Development

As the Company grows, the role may develop toward project coordination, business development support, or administrative operations based on the employee’s capabilities and

performance.