Branch Secretary (SAP) - T'boli

MOTORJOY DEPOT INC.; T'Boli; On-site; PHP 167,000 - 279,000; Full time

Job summary

MOTORJOY DEPOT INC. is seeking a meticulous Branch Secretary – SAP to support the Branch Operations Management Department with administrative duties, sales documentation, and inventory monitoring.

The role emphasizes accuracy in recording transactions in SAP and related systems, ensuring complete branch records and compliant reports. The successful candidate will process sales documents, encode customer information, monitor cash funds and expenses, and coordinate with Head Office and branch

Qualifications

• Bachelor's degree in Business Administration, Accounting, or related field.
• Experience in administrative work, sales documentation, inventory monitoring, or branch operations is preferred.
• Knowledge of SAP, inventory systems, and sales documentation is an advantage.
• Proficient in Microsoft Office (Word, Excel).
• Strong organizational, communication, and time-management skills.
• Detail-oriented, analytical, and accurate in handling records and transactions.
• Trustworthy and responsible in handling documents, funds, and forms.
• Ability to work independently and coordinate with departments.

Responsibilities

• Prepare, process, and submit sales documents (Invoices, Delivery Receipts, Receiving Reports).
• Record and monitor daily branch transactions, sales, and inventory movements.
• Encode customer information and motorcycle unit releases through SAP and other systems.
• Prepare daily sales, inventory, repossessed unit, and replenishment reports.
• Monitor and verify branch inventory and assets (stocks, repossessed units, forms, furniture).
• Maintain and safeguard branch records, files, and documents.
• Monitor petty cash and repo funds, including replenishment and expense reporting.
• Check accuracy and completeness of documents before submission to Head Office.
• Coordinate with branch personnel and Head Office on admin, sales, and inventory matters.
• Perform other duties as assigned.

Skills

Detail oriented

Organized

Communication

Time management

Analytical

Accurate records

Independent worker

Trustworthy

Education

Bachelor's degree in Business Administration/Accounting

Tools

SAP

Excel

Word

Inventory systems

Job description

BRANCH SECRETARY – SAP

Department: Branch Operations Management Department (BOMD)

Job Description / Overview

We are looking for a detail-oriented and organized Branch Secretary – SAP to handle branch administrative operations, sales documentation, inventory monitoring, and transaction recording. The role is responsible for maintaining accurate branch records, processing sales and inventory documents, monitoring cash funds and expenses, and ensuring the completeness and accuracy of transactions and reports through SAP and other designated systems.

Key Responsibilities

• Prepare, process, and submit sales documents, including Sales Invoices, Delivery Receipts, Receiving Reports, and other related documents.
• Record and monitor daily branch transactions, sales, and inventory movements.
• Encode customer information and motorcycle unit releases through SAP and other designated systems.
• Prepare daily sales, inventory, repossessed unit, and replenishment reports.
• Monitor and verify branch inventory, including stocks, repossessed units, accountable forms, furniture, and fixtures.
• Maintain and safeguard branch records, files, and important documents.
• Monitor petty cash and repo funds, including fund replenishment and expense reporting.
• Check the accuracy and completeness of documents before submission to the Head Office.
• Coordinate with branch personnel and Head Office regarding administrative, sales, and inventory-related concerns.
• Perform other related duties as assigned by the immediate superior.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or any related course.
• Preferably with experience in administrative work, sales documentation, inventory monitoring, or branch operations.
• Knowledge of SAP, inventory systems, and sales documentation is an advantage.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• With good organizational, communication, and time-management skills.
• Detail-oriented, analytical, and accurate in handling records and transactions.
• Trustworthy and responsible in handling company documents, funds, and accountable forms.
• Ability to work independently and coordinate effectively with different departments.