Branch Operations Secretary – SAP & Inventory Admin

MOTORJOY DEPOT INC.; Philippines; On-site; PHP 268,000 - 469,000; Full time

Job summary

MotorJoy Depot Inc. seeks a Branch Secretary – SAP to manage branch administrative operations, sales documentation, inventory monitoring, and transaction recording using SAP. The role ensures accurate records, timely reporting, and compliance with Head Office requirements.

The successful candidate will handle documentation, cash and expense monitoring, and coordination with head office and other departments to support branch operations in the Philippines.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or related field.
• Preferably with experience in administrative work, sales documentation, inventory monitoring, or branch operations.
• Knowledge of SAP, inventory systems, and sales documentation is an advantage.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• With good organizational, communication and time-management skills.
• Detail-oriented, analytical, and accurate in handling records and transactions.
• Trustworthy and responsible in handling company documents, funds, and accountable forms.
• Ability to work independently and coordinate effectively with different departments.

Responsibilities

• Prepare, process, and submit sales documents, including Sales Invoices, Delivery Receipts, Receiving Reports, and other related documents.
• Record and monitor daily branch transactions, sales, and inventory movements.
• Encode customer information and motorcycle unit releases through SAP and other designated systems.
• Prepare daily sales, inventory, repossessed unit, and replenishment reports.
• Monitor and verify branch inventory, including stocks, repossessed units, accountable forms, furniture, and fixtures.
• Maintain and safeguard branch records, files, and important documents.
• Monitor petty cash and repo funds, including fund replenishment and expense reporting.
• Check the accuracy and completeness of documents before submission to the Head Office.
• Coordinate with branch personnel and Head Office regarding administrative, sales, and inventory-related concerns.
• Perform other related duties as assigned by the immediate superior.

Job description

MotorJoy Depot Inc. seeks a Branch Secretary – SAP to manage branch administrative operations, sales documentation, inventory monitoring, and transaction recording using SAP. The role ensures accurate records, timely reporting, and compliance with Head Office requirements.

The successful candidate will handle documentation, cash and expense monitoring, and coordination with head office and other departments to support branch operations in the Philippines.