Branch Secretary (SAP) - Kulaman

MOTORJOY DEPOT INC.; Senator Ninoy Aquino; On-site; PHP 240,000 - 360,000; Full time

Job summary

Motorjoy Depot Inc. seeks a Branch Secretary – SAP to manage branch administrative operations, sales documentation, inventory monitoring, and transaction recording.

You will encode customer information and motorcycle unit releases through SAP, prepare daily sales and inventory reports, monitor petty cash and expenses, ensure document accuracy, and coordinate with Head Office and branch staff. The role requires a bachelor’s degree in Business Administration or related field, strong MS Word/Excel

Qualifications

• Bachelor's degree in Business Administration, Accounting, or related field.
• Experience in administrative work, sales documentation, inventory monitoring, or branch operations is preferred.
• Knowledge of SAP, inventory systems, and sales documentation is an advantage.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Good organizational, communication, and time-management skills.
• Detail-oriented, analytical, and accurate in handling records and transactions.
• Trustworthy and responsible in handling company documents, funds, and accountable forms.
• Ability to work independently and coordinate effectively with different departments.

Responsibilities

• Prepare, process, and submit sales documents, including Sales Invoices, Delivery Receipts, Receiving Reports, and other related documents.
• Record and monitor daily branch transactions, sales, and inventory movements.
• Encode customer information and motorcycle unit releases through SAP and other designated systems.
• Prepare daily sales, inventory, repossessed unit, and replenishment reports.
• Monitor and verify branch inventory, including stocks, repossessed units, accountable forms, furniture, and fixtures.
• Maintain and safeguard branch records, files, and important documents.
• Monitor petty cash and repo funds, including fund replenishment and expense reporting.
• Check the accuracy and completeness of documents before submission to the Head Office.
• Coordinate with branch personnel and Head Office regarding administrative, sales, and inventory-related concerns.
• Perform other related duties as assigned by the immediate superior.

Skills

SAP knowledge

MS Word/Excel

Organizational skills

Communication skills

Time management

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Tools

SAP

Inventory management systems

Job description

BRANCH SECRETARY – SAP

Department: Branch Operations Management Department (BOMD)

Job Description / Overview

We are looking for a detail-oriented and organized Branch Secretary – SAP to handle branch administrative operations, sales documentation, inventory monitoring, and transaction recording. The role is responsible for maintaining accurate branch records, processing sales and inventory documents, monitoring cash funds and expenses, and ensuring the completeness and accuracy of transactions and reports through SAP and other designated systems.

Key Responsibilities

• Prepare, process, and submit sales documents, including Sales Invoices, Delivery Receipts, Receiving Reports, and other related documents.
• Record and monitor daily branch transactions, sales, and inventory movements.
• Encode customer information and motorcycle unit releases through SAP and other designated systems.
• Prepare daily sales, inventory, repossessed unit, and replenishment reports.
• Monitor and verify branch inventory, including stocks, repossessed units, accountable forms, furniture, and fixtures.
• Maintain and safeguard branch records, files, and important documents.
• Monitor petty cash and repo funds, including fund replenishment and expense reporting.
• Check the accuracy and completeness of documents before submission to the Head Office.
• Coordinate with branch personnel and Head Office regarding administrative, sales, and inventory-related concerns.
• Perform other related duties as assigned by the immediate superior.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or any related course.
• Preferably with experience in administrative work, sales documentation, inventory monitoring, or branch operations.
• Knowledge of SAP, inventory systems, and sales documentation is an advantage.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• With good organizational, communication, and time-management skills.
• Detail-oriented, analytical, and accurate in handling records and transactions.
• Trustworthy and responsible in handling company documents, funds, and accountable forms.
• Ability to work independently and coordinate effectively with different departments.