Branch Secretary (SAP) - Sta. Filomena

MOTORJOY DEPOT INC.; Dipolog; On-site; PHP 240,000 - 360,000; Full time

Job summary

MOTORJOY DEPOT INC. is seeking a Branch Secretary – SAP to manage branch operations, from sales documentation to inventory control. You will process invoices and receipts, record daily transactions, and ensure accurate reporting through SAP and related systems.

The role requires meticulous records and timely coordination with the Head Office. You should have a bachelor's degree in business or accounting and hands-on experience with SAP, inventory processes, and Office tools.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or related field.
• Experience in administrative work, sales documentation, inventory monitoring, or branch operations.
• Knowledge of SAP, inventory systems, and sales documentation is an advantage.
• Proficient in Word and Excel.
• Good organizational, communication, and time-management skills.
• Detail-oriented, analytical, and accurate in handling records and transactions.
• Trustworthy and responsible in handling documents, funds, and accountable forms.
• Ability to work independently and coordinate with different departments.

Responsibilities

• Prepare, process, and submit sales documents (invoices, receipts, reports).
• Record and monitor daily branch transactions, sales, and inventory movements.
• Encode customer information and motorcycle unit releases through SAP.
• Prepare daily sales, inventory, repossessed unit, and replenishment reports.
• Monitor and verify branch inventory and fixtures.
• Maintain and safeguard branch records, files, and documents.
• Monitor petty cash and repo funds, including replenishment and expenses.
• Check accuracy of documents before submission to Head Office.
• Coordinate with branch personnel and Head Office on admin, sales, and inventory.
• Perform other duties as assigned by supervisor.

Skills

Administrative work

Sales documentation

Inventory monitoring

Branch operations

Organizational skills

Communication skills

Time management

Detail oriented

Analytical

Accurate

Trustworthy

Independent work

Coordination with departments

Education

Bachelor's degree in Business Administration, Accounting, or related

Tools

SAP

Inventory systems

Microsoft Office

Job description

BRANCH SECRETARY – SAP

Department: Branch Operations Management Department (BOMD)

Job Description / Overview

We are looking for a detail-oriented and organized Branch Secretary – SAP to handle branch administrative operations, sales documentation, inventory monitoring, and transaction recording. The role is responsible for maintaining accurate branch records, processing sales and inventory documents, monitoring cash funds and expenses, and ensuring the completeness and accuracy of transactions and reports through SAP and other designated systems.

Key Responsibilities

• Prepare, process, and submit sales documents, including Sales Invoices, Delivery Receipts, Receiving Reports, and other related documents.
• Record and monitor daily branch transactions, sales, and inventory movements.
• Encode customer information and motorcycle unit releases through SAP and other designated systems.
• Prepare daily sales, inventory, repossessed unit, and replenishment reports.
• Monitor and verify branch inventory, including stocks, repossessed units, accountable forms, furniture, and fixtures.
• Maintain and safeguard branch records, files, and important documents.
• Monitor petty cash and repo funds, including fund replenishment and expense reporting.
• Check the accuracy and completeness of documents before submission to the Head Office.
• Coordinate with branch personnel and Head Office regarding administrative, sales, and inventory-related concerns.
• Perform other related duties as assigned by the immediate superior.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or any related course.
• Preferably with experience in administrative work, sales documentation, inventory monitoring, or branch operations.
• Knowledge of SAP, inventory systems, and sales documentation is an advantage.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• With good organizational, communication, and time-management skills.
• Detail-oriented, analytical, and accurate in handling records and transactions.
• Trustworthy and responsible in handling company documents, funds, and accountable forms.
• Ability to work independently and coordinate effectively with different departments.