Bookkeeper (Australia Focus) - Remote

Minutes To Seconds; Metro Manila; On-site; PHP 350,000 - 550,000; Full time

Job summary

Minutes To Seconds is seeking a meticulous Full-Time Bookkeeper to manage day-to-day financial transactions, including AP/AR, invoicing, and basic stock control. Experience with Australian business practices is highly regarded, along with familiarity in MSP or IT services contexts.

You will support bank reconciliations, vendor payments, and customer billing, while maintaining accurate records for management and finance teams. The role emphasizes accuracy, discretion, and timely processing.

Qualifications

• Demonstrated experience as Bookkeeper or Finance Officer.
• Strong AP/AR experience and invoicing skills.
• Proficient in bank reconciliations and financial recordkeeping.
• Good understanding of bookkeeping principles.
• Experience with Xero/MYOB/QuickBooks or similar software.
• Strong Excel skills and attention to detail.
• Able to manage multiple invoices and deadlines.
• Clear written and verbal English communication.

Responsibilities

• Process supplier invoices and reconcile with POs and docs.
• Prepare supplier payments for approval and resolve discrepancies.
• Issue and allocate customer invoices; track payments and ageing.
• Perform regular bank and card reconciliations and resolve discrepancies.
• Maintain stock/inventory records and reconcile with invoices.
• Support month-end and year-end bookkeeping activities.
• Maintain organized digital records for invoices and receipts.
• Liaise with accountants, suppliers, and internal teams.

Skills

Accounts Payable

Accounts Receivable

Bank Reconciliation

Invoicing

Stock Control

MSP experience

English communication

Excel proficiency

Tools

Xero

MYOB

QuickBooks

Job description

Employment Type: Full-Time

Position: Bookkeeper

Industry: IT Services / Managed Services Provider (MSP)

Reporting To: Finance Manager / Director

About The Role

We are looking for an experienced and detail-oriented Full-Time Bookkeeper to manage the day-to-day financial transactions and bookkeeping activities of our business.

The role will have primary responsibility for Accounts Payable (AP), Accounts Receivable (AR), bank reconciliations, invoicing and general bookkeeping, together with some basic stock and inventory control.

Experience working with an Australian business is highly preferred, particularly candidates who understand Australian accounting and business practices. Previous experience working within an IT services company or Managed Services Provider (MSP) will be highly regarded.

Key Responsibilities

Accounts Payable (AP)

• Process supplier invoices accurately and on time.
• Match invoices against purchase orders and supporting documentation.
• Maintain supplier records and reconcile supplier statements.
• Prepare supplier payments for approval.
• Follow up and resolve invoice or payment discrepancies.
• Maintain accurate records of outstanding payables.

Accounts Receivable (AR) & Invoicing

• Prepare and issue customer invoices accurately and on schedule.
• Record and allocate customer payments.
• Monitor outstanding accounts and aged receivables.
• Follow up overdue invoices professionally with customers.
• Reconcile customer accounts and investigate discrepancies.
• Assist with recurring and contract-based customer billing.

Bank & Financial Reconciliation

• Perform regular bank and credit card reconciliations.
• Reconcile incoming and outgoing transactions against accounting records.
• Investigate and resolve unreconciled transactions.
• Maintain accurate and up-to-date financial records.
• Assist with month-end bookkeeping and account reconciliations.

Stock & Inventory Control

• Assist with basic stock and inventory management.
• Record stock purchases and movements.
• Reconcile inventory records against supplier invoices and internal records.
• Assist with tracking IT equipment, hardware or other business assets where required.
• Investigate basic stock discrepancies.

General Bookkeeping

• Maintain accurate records within the accounting system.
• Process expenses and maintain supporting documentation.
• Assist with preparation of financial information for management.
• Maintain organised digital records for invoices, receipts and financial documents.
• Liaise with accountants, suppliers, customers and internal teams when required.
• Assist with GST/BAS-related bookkeeping and provide records to the accountant or finance team.
• Support month-end and year-end accounting activities.

Required Skills & Experience

The successful candidate should have:

• Demonstrated experience as a Bookkeeper, Accounts Officer or Finance Officer.
• Strong hands-on experience with Accounts Payable and Accounts Receivable.
• Strong experience with bank reconciliations and invoicing.
• Good understanding of general bookkeeping principles.
• Experience using accounting software such as Xero, MYOB, QuickBooks or similar.
• Good Microsoft Excel skills.
• High level of accuracy and attention to detail.
• Strong organisational and time-management skills.
• Ability to manage multiple invoices, payments and deadlines.
• Good written and verbal English communication skills.
• Ability to work independently with minimal supervision.
• Strong confidentiality and professional integrity when handling financial information.

Highly Desirable

Preference will be given to candidates who have:

• Previous bookkeeping/accounting experience with an Australian company.
• Familiarity with Australian GST, BAS and general accounting practices.
• Previous experience working for a Managed Services Provider (MSP), IT services company or technology business.
• Experience with recurring customer invoicing or managed-service contracts.
• Experience handling invoices for IT hardware, software licences, subscriptions or managed services.
• Basic experience with stock, inventory or IT asset reconciliation.

Ideal Candidate

We are looking for someone who is hands-on, organised and dependable rather than someone focused purely on higher-level accounting. You should be comfortable managing the everyday financial administration of the business, from entering supplier invoices and reconciling bank accounts to issuing customer invoices and following up outstanding payments.

Experience in an Australian business environment will be particularly valuable, while previous exposure to an MSP or IT services environment would be a strong advantage.