Bookkeeper and Administrative Coordinator (Remote, Part-Time)

Uptalent Dot I O; Philippines; Remote; MXN 449,000 - 698,000; Part time

Benefits offered by this job

Flexible hours

Remote work from Latin America

Growth opportunities

Impactful role

Job summary

Uptalent connects talented professionals across Latin America with US companies and values clear communication and initiative. We seek a Bookkeeper and Administrative Coordinator (Remote, Part-Time) to track finances, invoice clients, manage payments, and maintain records.

You’ll support both clients and contractors with friendly service while aligning with US ET hours. The role emphasizes accuracy, confidentiality, and proactive process improvement, with flexible hours and a strong emphasis on

Qualifications

• Minimum 2 years in bookkeeping, accounting, or administrative support.
• Experience with QuickBooks or Xero preferred.
• Strong command of Google Sheets with basic formulas.
• Familiar with Slack, Stripe, Gmail, and Excel.
• Excellent written and spoken English.
• Based in Latin America and available at least 2 hours/day during Eastern Time.
• Discretion with confidential financial data.

Responsibilities

• Track income and expenses and categorize transactions in Google Sheets or accounting software.
• Maintain accurate and up-to-date financial records.
• Prepare and send client invoices and follow up on late payments if needed.
• Process contractor payments using Wise, Payoneer, or other platforms.
• Set up and manage client subscriptions and billing in Stripe.
• Reconcile accounts and generate basic financial reports for management.
• Monitor overdue accounts and clarify billing issues with clients.
• Assist with budgeting and tracking of vendor payments or project costs.
• Collect and organize contractor documents.
• Maintain accurate client and contractor records in spreadsheets and CRM.
• Welcome new contractors and ensure their payment accounts are ready before first payment.
• Support offboarding by confirming final payments and transitions.

Skills

Attention to detail

Organizational skills

English fluency

People oriented

Tools

QuickBooks

Xero

Google Sheets

Slack

Stripe

Gmail

Excel

Grammarly

Job description

Bookkeeper and Administrative Coordinator (Remote, Part-Time)

Location: Remote (Latin America preferred)
Type: Part-Time (10-20 hours/week)
Timezone: Availability required during at least 2 hours/day in US Eastern Time (ET)

About Uptalent

Uptalent connects talented professionals across Latin America with companies in the United States. We're a people-first company that is growing fast. We value clear communication, initiative, and teamwork. We are looking for someone who loves being organized, enjoys working with numbers, and feels comfortable supporting both clients and contractors with friendly and professional service.

What You’ll Do

Bookkeeping & Financial Administration

• Track income and expenses and categorize transactions in Google Sheets or accounting software
• Maintain accurate and up-to-date financial records
• Prepare and send client invoices and follow up on late payments if needed
• Process contractor payments using Wise, Payoneer, or other platforms
• Calculate credits, adjustments, and prorated payments as needed
• Set up and manage client subscriptions and billing in Stripe
• Reconcile accounts and generate basic financial reports for management
• Monitor overdue accounts and communicate with clients to clarify billing issues
• Assist with budgeting and tracking of vendor payments or project costs

Administrative & HR Support

• Collect and organize contractor documents
• Maintain accurate client and contractor records in spreadsheets and our CRM.
• Welcome new contractors and ensure their payment accounts are ready before first payment
• Support offboarding by confirming final payments and communicating transitions clearly
• Help organize monthly reporting and keep digital filing systems (receipts, invoices, etc.) up to date

Requirements

What We’re Looking For

• Minimum 2 years of experience in bookkeeping, accounting, or administrative support
• Experience with QuickBooks, Xero, or similar tools is highly preferred
• Strong command of Google Sheets (basic formulas, filters, etc.)
• Familiar with tools like Slack, Stripe, Gmail, Excel
• Excellent written and spoken English
• Strong attention to detail, high accuracy, and excellent organizational skills
• Comfortable handling financial data with confidentiality and discretion
• Proactive, organized, and enjoys creating and improving processes
• Comfortable speaking with clients and contractors; willing to make follow-up calls
• Familiar with Grammarly or similar tools for clear and professional communication
• Based in Latin America and available at least 2 hours/day during Eastern Time
• Experience working with US-based companies preferred
• A people-oriented personality who enjoys solving problems and making systems better
• Someone who wants to grow with Uptalent and increase their responsibilities over time

Other Requirements

• Laptop or desktop computer with reliable internet
• Quiet working environment for calls and video meetings
• Familiarity with basic remote work tools and practices

Benefits

Why You’ll Love Working with Uptalent

• Flexible hours and remote work from anywhere in Latin America
• A friendly and supportive team that values your contributions
• The opportunity to work closely with professionals across Latin America and the US
• A role where your work directly impacts business operations
• Opportunities for growth and expanded responsibilities