Bookkeeper & Administrative Support

Cloudstaff; Mandaluyong; On-site; PHP 334,800 - 502,200; Full time

Benefits offered by this job

Comprehensive health and life insurance

Flexible leave credits

Quarterly perks boxes

Annual Performance Review with Salary Increase

Company-provided PC/Laptop and fiber internet

Mental Wellness Employee Assistance program

Job summary

A leading outsourcing company is seeking a proactive Bookkeeper & Administrative Support to manage day-to-day bookkeeping and provide administrative coordination for construction projects. The ideal candidate has proven experience in bookkeeping, particularly in construction or real estate, and is proficient in QuickBooks Online and JobTread. You will assist with financial reporting, manage accounts payable/receivable, and ensure precise financial records. This position offers comprehensive health benefits and opportunities for career advancement.

Qualifications

• Proven experience in bookkeeping, preferably in construction or real estate.
• Strong knowledge of QuickBooks Online.
• Understanding of job costing and construction accounting.

Responsibilities

• Assist with QuickBooks Online and JobTread integrations.
• Maintain accurate financial records.
• Manage Accounts Payable and Accounts Receivable.

Skills

Experience in bookkeeping

Strong knowledge of QuickBooks Online

Understanding of job costing

High attention to detail

Organizational skills

Strong communication skills

Tools

QuickBooks Online

JobTread

Job description

We’re Hiring: Bookkeeper & Administrative Support!

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered!

We are currently on the lookout for a Bookkeeper & Administrative Support to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

Role

Bookkeeper & Administrative Support

Work Arrangement

Work from Office

Location

Any CS Branch - Angeles//Cebu/Mabalacat/Makati/Ortigas

Schedule

Night Shift

Job Description

WFO - Work-From-Office is a setup based in Angeles//Cebu/Mabalacat/Makati/Ortigas

We are seeking a detail-oriented and proactive Bookkeeper & Administrative Coordinator to support our residential construction and property management operations. This role will manage day-to-day bookkeeping, financial reporting, job costing, and administrative coordination across construction projects and rental properties. The ideal candidate has experience with QuickBooks Online (QBO) and JobTread, and is comfortable working in a fast-paced construction environment.

Key Responsibilities

Bookkeeping & Finance

• Assist with rolling out and maintaining QuickBooks Online (QBO) and JobTread integrations
• Maintain accurate financial records in QBO and JobTread
• Perform general bookkeeping and data entry
• Manage Accounts Payable and Accounts Receivable (AP/AR)
• Track and reconcile credit card transactions
• Process bills and manage vendor payments
• Handle billing and invoice management
• Prepare and draft financial statements
• Perform bank and credit card reconciliations
• Manage job costing and profitability analysis by project
• Create and maintain chart of accounts and expense categorization
• Prepare daily, monthly, and end-of-month financial reports
• Track capital improvements and expenses for depreciation
• Maintain records and reporting for 1099 subcontractors

Administrative & Construction Support

• Assist with JobTread system rollout and ongoing usage
• Input and maintain vendor, subcontractor, and COI (Certificate of Insurance) information
• Sync financial and operational data between JobTread and QBO
• Organize subcontractor price lists and contracts
• Assist in developing and maintaining processes to track material selections per project

Qualification and Requirements

• Proven experience in bookkeeping, preferably in construction or real estate
• Strong knowledge of QuickBooks Online
• Understanding of job costing and construction accounting
• High attention to detail and strong organizational skills
• Ability to manage multiple projects and deadlines
• Strong communication and documentation skills

Nice to Have

• Experience with JobTread, Stessa, or DoorLoop (preferred)
• Experience supporting residential construction projects
• Familiarity with subcontractor management and compliance
• Experience working with property management operations

Perks & Benefits (Work From Home/Hybrid)

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Tech-on-wheels Support
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.
• Cloudstaff : Build Your Career, Anywhere
• Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.
• Why Cloudstaff is the #1 Workplace?
• • Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• • Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• • Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.