Bookkeeper

Guerilla; Philippines; On-site; PHP 335,000 - 446,000; Full time

Benefits offered by this job

HMO with One Free Dependent

15 Annual Leave Credits

Government Benefits and 13th Month Pay

Additional Leave Support

Overtime, Holiday, and Night Diff Pay

Birthday Gifts and Recognition

Team Activities, Wellness, and Partner

Job summary

Guerilla Staffing Solutions is seeking an experienced Bookkeeper to manage day-to-day bookkeeping, payroll processing, and monthly financial reporting. This role uses Xero, Deputy, Viberent, and HubSpot to keep records accurate and ensure deadlines are met.

The position is onsite in the Philippines with a 6:00AM–3:00PM schedule, offering benefits and a structured back-office environment. 3–5 years of experience and strong Excel skills are expected.

Qualifications

• 3–5 years of bookkeeping experience, preferably with Australian companies.
• Strong Xero experience essential.
• Deputy for payroll and timesheet processing experience.
• HubSpot experience required.
• Experience with Viberent invoicing is an advantage.
• Experience with month-end reconciliations, payables and receivables reporting.

Responsibilities

• Export data and prepare daily and weekly bookings, sales, and receivables reports.
• Allocate and reconcile bank feed transactions in Xero.
• Process supplier bills and prepare accounts payable reports.
• Prepare fortnightly payroll using Deputy, reviewing timesheets.
• Process payroll for salaried sales employees fortnightly.
• Use Xero and Viberent for bookkeeping, invoicing, and reporting.
• Perform month-end reconciliations and prepare workpapers for reporting.
• Investigate discrepancies in financial records and transactions.
• Maintain records in HubSpot and ensure data accuracy.
• Ensure deadlines are met and maintain confidentiality.

Skills

Bookkeeping

Attention to detail

Deadline-driven

Analytical thinking

Independent work

Tools

Xero

Deputy

HubSpot

Viberent

Excel

Job description

We are seeking an experienced and detail-oriented Bookkeeper to manage day-to-day bookkeeping, payroll processing, financial reporting, and month-end accounting tasks. The role primarily involves working with Xero, Deputy, Viberent, and HubSpot to maintain accurate financial records, prepare regular business reports, and ensure payroll and reporting deadlines are met.

Salary Range and Work Set-up

Salary Range: PHP 30,000 - PHP 40,000
Work Set-up: Onsite | Monday to Friday (6:00AM - 3:00PM)

Responsibilities:

• Export data and prepare daily and weekly bookings, sales, and receivables reports, along with fortnightly labour reports.

• Allocate and reconcile bank feed transactions in Xero.

• Process supplier bills and prepare accounts payable reports.

• Prepare fortnightly payroll using Deputy, including reviewing timesheets for the relevant pay calendar.

• Process a separate fortnightly payroll calendar for salaried sales employees.

• Use Xero and Viberent to support bookkeeping, invoicing, and financial reporting tasks.

• Perform month-end reconciliations and ensure financial accounts are accurate and up to date.

• Prepare month-end workpapers and supporting schedules for financial reporting and review.

• Investigate and resolve discrepancies in financial records and transactions.

• Use HubSpot to access, maintain, and manage relevant business or customer records and information.

• Maintain organised financial records, workpapers, and supporting documentation.

• Ensure reports, reconciliations, and payroll tasks are completed accurately and within established deadlines.

• Follow internal procedures and maintain confidentiality when handling financial and payroll information.

Requirements:

• 3–5 years of bookkeeping experience, preferably working with Australian companies.

• Strong working knowledge of Xero is essential.

• Experience using Deputy for payroll and timesheet processing.

• Experience using HubSpot is required.

• Familiarity with invoicing software such as Viberent is an advantage.

• Experience with month-end reconciliations, workpaper preparation, bank feed allocations, supplier bills, accounts payable, and receivables reporting.

• Understanding of Australian bookkeeping and accounting practices.

• Ability to export, organise, and analyse financial data using spreadsheets.

• Strong Microsoft Excel skills.

• High attention to detail and numerical accuracy.

• Strong organisational skills and ability to manage recurring deadlines.

• Able to work independently and follow established processes.

• Trustworthy and able to maintain strict confidentiality.

• Comfortable working in a back-office role without direct communication with staff, customers, or suppliers.

Benefits:

• HMO with One Free Dependent — Eligible employees receive health coverage for themselves and one dependent at no additional cost.

• 15 Annual Leave Credits — Enjoy 10 vacation leaves and 5 sick leaves to rest, recharge, and attend to personal needs.

• Government Benefits and 13th Month Pay — Receive SSS, PhilHealth, and Pag-IBIG contributions, plus 13th month pay.

• Additional Leave Support — Access applicable calamity, maternity, paternity, bereavement, solo parent, and Magna Carta leave when you need it.

• Overtime, Holiday, and Night Differential Pay — Receive applicable additional pay for overtime, holiday work, night shifts, and other premium work periods.

• Birthday Gifts and Service Recognition — Celebrate your birthday and career milestones through gifts, work anniversary celebrations, and long-service awards.

• Recognition for Your Contributions — Be appreciated for quality work, teamwork, initiative, and contributions that make a difference.

• Team Activities, Wellness, and Discounts — Enjoy team meals, team building, our company year-end party, company celebrations, wellness activities, and discounts from selected partner hotels, restaurants, and more.

Benefits and employee programs are subject to applicable eligibility and company policies.

Our Location:

Unit 1E, Philexcel Annex, Clark Freeport, Pampanga, Philippines

Who we are:

Guerilla Staffing Solutions is a family-owned company with teams in Australia and the Philippines. We build long-term careers in a respectful, supportive, and inclusive workplace.