Bookkeeper

Orvia Corporation; Pasig; On-site; PHP 201,000 - 379,000; Full time

Job summary

Orvia Corporation is seeking a meticulous Bookkeeper/Accounting Admin in Pasig to record transactions, organize documents, monitor disbursements, and support management with reliable financial records.

The role emphasizes accuracy, discipline, and traceability, with responsibilities ranging from bank transactions to documentation control and financial reporting support. Join a detail-focused team dedicated to compliance and clean accounting processes.

Qualifications

• Graduate of Accounting, Accounting Technology, or related field.
• Experience in bookkeeping or accounting support preferred.
• Knowledge of basic accounting principles and financial documentation.
• Familiar with bookkeeping systems or accounting software (QuickBooks, Xero, etc. is an advantage).
• Proficient in Microsoft Excel or spreadsheet tools.
• Strong attention to detail and organization skills.

Responsibilities

• Record company financial transactions including bank transactions and disbursements.
• Ensure proper recording of financial ledgers with complete documentation.
• Maintain organized, traceable records and audit-ready documentation.
• Monitor disbursements and verify supporting documents before payment processing.
• Assist in collection and receivable monitoring and reporting.
• Support bank reconciliation and financial tracking activities.
• Prepare financial summaries for management review.
• Ensure documentation supports recorded transactions and compliance.

Skills

Accuracy

Detail-oriented

Organized

Documentation discipline

Confidentiality

Communication with team

Education

Accounting degree or related field

Tools

QuickBooks

Xero

Excel

Job description

SME / Construction / Project-Based /

Multi-Transaction Environment

This is NOT just a data-entry accounting role.

This is NOT a passive bookkeeping position.

This role requires accuracy, documentation discipline, and financial control awareness.

We are looking for a Bookkeeper / Accounting Admin who can properly record transactions, organize financial documentation, monitor disbursements, and support management in maintaining clear and reliable financial records.

This role answers one key operational question every day:

How do we ensure every financial transaction is properly recorded, documented, traceable, and compliant?

ROLE OVERVIEW

The Bookkeeper / Accounting Admin is responsible for maintaining accurate financial records, organized accounting documentation, and timely financial reporting support.

This role ensures that:

• Transactions are recorded correctly
• Supporting documents are complete and verified
• Financial records are organized and traceable
• Disbursements are properly monitored
• Financial reports are accurate and up-to-date

Accuracy, discipline, and documentation control are critical in this role.

CORE RESPONSIBILITIES

-BOOKKEEPING & FINANCIAL RECORDING

The Bookkeeper is responsible for recording company financial transactions including:

• Bank transactions
• Disbursements and payments
• Ensure proper recording of:
• Financial ledgers

All financial records must be:

• Accurate
• Updated
• Properly categorized
• Supported with documentation

-DOCUMENTATION & RECORD CONTROL (VERY IMPORTANT)

This role requires strong documentation discipline.

The Bookkeeper must ensure that every recorded financial transaction has complete supporting documents, including:

• Contracts and agreements (when applicable)
• Responsibilities include:
• Organizing financial documents systematically
• Maintaining proper file management (physical and digital)
• Ensuring all records are traceable and audit-ready
• Verifying that documentation supports recorded transactions

Incomplete or missing documentation must be flagged immediately.

-DISBURSEMENT & PAYMENT MONITORING

The Bookkeeper assists in monitoring and controlling company disbursements.

Responsibilities include:

• Verifying supporting documents before payment processing
• Tracking payment schedules and due dates
• Recording all disbursements accurately

No payment should proceed without proper supporting documents and approval.

-COLLECTION & RECEIVABLE MONITORING

Assist in monitoring company receivables.

Responsibilities include:

• Preparing collection summaries when required
• Coordinating with management regarding overdue accounts

Ensure receivable records are accurate and updated regularly.

BANK RECONCILIATION & FINANCIAL TRACKING

Responsibilities include:

• Monitoring bank transactions
• Assisting in bank reconciliation
• Verifying deposits and withdrawals
• Ensuring recorded transactions match bank records
• Reporting discrepancies or unusual transactions

Any discrepancy must be reported immediately to management.

-FINANCIAL REPORT SUPPORT

Assist management by preparing financial summaries such as:

Reports must be:

• Accurate
• Organized
• Timely
• Ready for management review

-COMPLIANCE & ACCOUNTING SUPPORT

Support accounting and compliance requirements including:

• Assisting external accountants when required
• Organizing financial records for tax compliance
• Ensuring documentation is audit-ready
• Supporting financial review and reporting processes

The Bookkeeper must maintain records in a clean, organized, and compliant format.

-INTERNAL COORDINATION

Coordinate with internal teams including:

Ensure financial records align with actual transactions, purchases, and project expenses.

WORK DISCIPLINE EXPECTED

This role requires someone who is:

• Accurate
• Detail-oriented
• Organized
• Documentation-driven
• Responsible with financial data
• Able to maintain confidentiality

Errors in bookkeeping affect company decisions and financial reporting — therefore accuracy is critical.

QUALIFICATIONS

• Graduate of Accounting, Accounting Technology, or related field
• Experience in bookkeeping or accounting support preferred
• Knowledge of basic accounting principles and financial documentation
• Familiar with bookkeeping systems or accounting software (QuickBooks, Xero, etc. is an advantage)
• Proficient in Microsoft Excel or spreadsheet tools
• Strong attention to detail and organization skills

REPORTING LINE

• Reports directly to Management / Finance Lead
• Coordinates with Accounting, Operations, and Procurement