Billing and Collection Specialist

Polematrix Systems and Construction Inc.; Valenzuela; On-site; PHP 240,000 - 360,000; Full time

Job summary

Polematrix Systems and Construction Inc. is hiring a Billing Specialist to manage invoices, collections, and remittance reporting from our Manila office. You will encode payments, reconcile ledgers, and respond to customer inquiries while ensuring accuracy and timely cash flow.

The role requires 1–3 years in bookkeeping or billing, strong Excel skills, and experience with ERP systems such as SAP, Oracle, or Xero. Fluency in English is a must.

Qualifications

• Billing, invoicing, and issuing statements based on services rendered or contracts.
• Monitor aging accounts and follow up with clients via calls or emails.
• Encode daily payments, match deposits, and reconcile reports.
• Address billing inquiries and clarify payment terms.
• Prepare daily, weekly, and monthly collection and remittance reports.

Responsibilities

• Billing, invoicing, and issuing statements based on services rendered or contracts.
• Monitor aging accounts and follow up with clients via calls or emails.
• Encode daily payments, match deposits, and reconcile reports.
• Address billing inquiries and clarify payment terms.
• Prepare daily, weekly, and monthly collection and remittance reports.

Skills

Billing & Invoicing

Payment Collection

Recording & Reconciliation

Customer Service

Reporting

Education

Bachelor's Degree in Finance, Accounting, Business Administration, or equivalent

Tools

MS Excel

SAP

Oracle

Xero

Job description

Polematrix Systems and Construction Inc.

Negotiable

Job Description

KEY RESPONSIBIL

• Billing & Invoicing: Generate and distribute accurate statements of accounts and invoices based on services rendered or contracts.
• Payment Collection: Monitor aging accounts and actively follow up with clients via calls or emails to secure payments.
• Recording & Reconciliation: Encode daily payments, match bank deposits to records, and reconcile collection reports.
• Customer Support: Address billing inquiries, clarify payment terms, and resolve payment discrepancies.
• Reporting: Prepare daily, weekly, and monthly collection and remittance reports for management.

QUALIFICATIONS

• Education: Bachelor's Degree in Finance, Accounting, Business Administration, or an equivalent field.
• Experience: 1–3 years of experience in bookkeeping, billing, or credit control.
• Technical Skills: Proficiency in MS Excel and accounting/ERP systems (e.g., SAP, Oracle, Xero).
• Soft Skills: Strong negotiation, organization, multitasking, and customer service skills