Assistant Purchasing Manager

Filinvest Hospitality; Muntinlupa; On-site; PHP 600,000 - 800,000; Full time

Job summary

Filinvest Hospitality Corporation, operating Timberland Highlands Resort, is seeking an Assistant Purchasing Manager with at least 1 year of related experience. You will manage purchasing duties, process purchase orders, maintain Navision records, and coordinate with suppliers and internal departments to ensure timely deliveries.

You will monitor vendor performance, negotiate terms, and support cost control while upholding the hotel's standards of service and quality.

Qualifications

• At least 1-year related work experience in purchasing/related fields.

Responsibilities

• Ensure competent quality execution of all regular purchasing duties and administrative works.
• Prepare and process purchase orders and documents per company policies.
• Issue approved purchase orders per specifications; maintain updated purchasing records in Navision.
• Submit weekly canvass reports for market list items; notify Purchasing Manager of undelivered items.
• Coordinate with user departments and suppliers; monitor deliveries to site on time.
• Source, select and negotiate best packages for quality, price, terms, and services.
• Handle claims to vendors for defectives or shortages; assist in cost control.

Skills

Purchasing

Vendor management

Negotiation

ERP Navision

Purchase orders

Tools

Navision

Job description

Filinvest Hospitality Property: Timberland Highlands Resort

Experience: At least 1-year related work experience

Create exceptional experiences with Filinvest Hospitality. We are hiring a Assistant Purchasing Manager with the following expertise:

Meets and Exceeds Customers and Team Members Expectations

• Establishes and communicates customer service objectives which support achievements of Crimsons Mission and Vision.
• Monitors customer service levels and counsels' employees with alternative methods of responding to customer requests.
• Determines customer delight level and needs by reviewing comment cards and talking to customers regularly.

Duties/Responsibilities

• Ensure competent quality execution of all regular purchasing duties and administrative works.
• Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
• Issue approved purchase order in accordance to specification.
• Maintain complete updated purchasing records/data and pricing in the Navision system. Send a submit weekly canvass report for all market list items to the Purchasing Manager.
• Submit a report of undelivered items to the Chef for market list and Cost controller for storeroom item and carton copy the Purchasing Manager.
• Schedule store visits and conduct competitive survey.
• Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
• Handling and monitoring of claims to vendors for defectives, shortage, missing parts.
• Monitor and coordinate deliveries of items between suppliers to ensure that all items are delivered to site on time.
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries, and services with suppliers.
• To accomplish other tasks that may be assigned by the Purchasing Manager.

Monitors Cleanliness and Hygiene Standards

• Conducts regular inspections of all areas within the department.
• Constantly monitors cleanliness standards in the area.

Maintains Grooming and Standard Appearance

• Complies with standards set by the hotel.

General Responsibilities

• Keeps immediate superior promptly and fully informed of all problems or unusual matters of significance.
• Performs all duties and responsibilities in a timely and efficient manner in accordance with established hotel policies and procedures to achieve these positions overall objectives.
• Prepares reports as necessary to develop a more informative database for improved Management decision-making and critical evaluation of work activities.
• Maintains a favorable working relationship with all other Hotel employees to foster and promote a cooperative and harmonious working climate.
• At all times, projects a favorable image of Timberland Highlands Resort to the public.
• Practices and role-models the Guiding Principles and Core Values of Crimson Hospitality and ensures that the employees practice the same.
• Performs any other duties and tasks assigned by immediate superiors' committees.