Assistant Legal Manager

Nephrocare Health Care Services Inc.; Makati; On-site; PHP 420,000 - 660,000; Full time

Job summary

Nephrocare Health Care Services Inc. is seeking an Assistant Legal Manager – Documentation Specialist to support the Legal Manager with managing the organisation's legal documentation, contracts, and corporate records.

The role ensures documents are accurate, reviewed, authorised, executed, and securely maintained while supporting daily legal operations. You will coordinate with internal departments and external parties, maintain filing and retrieval systems, and assist with regulatory filings

Qualifications

• Must have relevant qualifications in law, legal studies, business administration, records management, or related field.

Responsibilities

• Draft, review, revise, and format legal documents, agreements, contracts, letters, notices, memoranda, and other legal correspondence.

Skills

Legal documentation

Contract administration

Document control

Records management

Confidentiality practices

Stakeholder coordination

Education

Law-related degree or related field

Tools

Microsoft Office

Document management systems

Contract tracking systems

Job description

About the role

The Assistant Legal Manager – Documentation Specialist will support the Legal Manager in managing the organisation's legal documentation, contracts, agreements, corporate records, and compliance-related documentation. This role helps ensure legal documents are accurate, properly reviewed, authorised, executed, securely maintained, and readily accessible while supporting the day-to-day operations of the Legal Department.

Key responsibilities

• Draft, review, revise, and format legal documents, agreements, contracts, letters, notices, memoranda, and other legal correspondence.

• Assist with reviewing NDAs, service agreements, vendor agreements, employment-related documents, leases, MOUs, amendments, and other commercial contracts.

• Track contracts from preparation through review, approval, signing, renewal, amendment, and termination.

• Maintain accurate contract registers and legal documentation databases.

• Monitor contract expiry dates, renewal deadlines, notice periods, compliance deadlines, and other critical contractual obligations.

• Coordinate with internal departments, external counsel, clients, suppliers, government agencies, notaries, and other third parties to obtain information, approvals, signatures, and supporting documents.

• Establish and maintain organised legal document filing and retrieval systems, including naming conventions, version control, indexing, classification, archiving, and access controls.

• Maintain electronic and physical legal records where required and ensure that only approved and current document versions are circulated.

• Conduct periodic audits of legal files to confirm completeness, accuracy, and proper documentation.

• Assist in maintaining corporate records, licences, permits, certificates, registrations, and statutory documents.

• Prepare documentation for regulatory filings, government submissions, board resolutions, secretary's certificates, authorisations, and other corporate requirements.

• Conduct basic legal and regulatory research under the direction of the Legal Manager.

• Prepare legal summaries, document comparison reports, issue trackers, presentations, reports, legal dashboards, and management updates.

• Organise meetings, legal consultations, document-signing activities, and trackers for ongoing legal matters and pending documentation.

• Review documents for accuracy, consistency, completeness, formatting, and compliance with approved templates.

• Identify missing information, inconsistencies, incorrect clauses, expired documents, and unauthorised changes.

• Verify the proper execution of contracts, including signatures, initials, notarisation, witnessing, and supporting documentation where applicable.

• Maintain standard legal templates and coordinate updates when required.

• Liaise with Finance, HR, Procurement, Operations, Sales, Compliance, and other departments regarding legal documentation requirements.

• Follow up on outstanding legal documents and approvals and provide guidance on documentation procedures and requirements.

• Prepare reports on contracts, documentation status, legal matters, and compliance requirements.

• Support internal legal audits and documentation reviews and perform other legal and administrative duties assigned by the Legal Manager.

What we're looking for

• Relevant qualifications in law, legal studies, business administration, records management, or a related field.

• Experience in legal documentation, contract administration, document control, corporate compliance, or legal support.

• Strong document review, drafting, editing, formatting, and proofreading skills.

• Excellent attention to detail and the ability to identify inconsistencies, missing information, and unauthorised changes.

• Knowledge of contract lifecycle management, document version control, records management, and confidentiality practices.

• Strong organisational, prioritisation, follow‑up, and stakeholder coordination skills.

• Ability to manage sensitive information with discretion and maintain accurate records.

• Clear written and verbal communication skills, with the ability to work effectively with internal teams, external counsel, suppliers, clients, and government agencies.

• Proficiency in Microsoft Office and document management or contract tracking systems.

• Ability to conduct basic legal and regulatory research and prepare clear summaries and reports.

• Ability to work independently, meet deadlines, and support the Legal Manager across multiple ongoing matters.