Assistant Finance Manager

Ben Line Agencies Phils., Inc; Pasay; On-site; PHP 391,000 - 670,000; Full time

Job summary

Ben Line Agencies Phils., Inc is seeking a Senior Principal Accountant to supervise and oversee principal accounting operations, FDAs, reconciliations, and financial reporting, ensuring accuracy and compliance with standards. The role supports the Accounting Manager and collaborates across functions to maintain strong controls and effective team leadership.

The role involves monitoring principal accounts, preparing management reports, analyzing variances, and coordinating with operations,

Qualifications

• Bachelor's degree in Accountancy or related field
• CPA license preferred or required
• 3–5 years of relevant accounting experience, preferably in shipping, logistics, or principal accounting
• Supervisory or team leadership experience preferred
• Advanced proficiency in Microsoft Excel and accounting systems
• Strong analytical and problem-solving skills
• Excellent attention to detail and organizational ability
• Effective communication and stakeholder management

Responsibilities

• Supervise Accounting Executives handling principal accounts and vessel transactions
• Review work output, reconciliations, journal entries, and schedules
• Ensure tasks and reporting deadlines are met accurately and on time
• Provide guidance on complex accounting and operational issues
• Coordinate with operations and principals on outstanding or disputed items
• Monitor balances and reconciliations for principal accounts
• Prepare management reports and principal account analyses
• Analyze variances and recommend operational improvements
• Assist in onboarding, training, and performance of accounting staff
• Support audit activities and ensure compliance with policies and controls

Skills

Accounting knowledge

CPA license

Leadership

Excel proficiency

Communication

Education

Bachelor's degree in Accountancy

CPA license

Tools

ERP systems

Accounting software

Job description

URGENTLY HIRING!!

About the role

This role is responsible for supervising and overseeing principal accounting operations, ensuring accurate and complete preparation of Final Disbursement Accounts (FDAs), reconciliations, financial reports, and principal-related transactions.

The role supports the Accounting Manager in maintaining strong financial controls, improving accounting processes, monitoring financial performance, and ensuring compliance with accounting standards, operational coordination, and effective management of the accounting team. The position also plays a key role in guiding accounting associates, improving accounting processes, monitoring receivables, ensuring that vessel and principal accounts are properly analyzed, recorded, reconciled, reported and serves as a key link between accounting, operations, treasury, billing, and management to ensure efficient coordination of vessel and principal accounting activities.

Key responsibilities

Supervision and Review of Principal Accounting Operations

Supervise Accounting Executives handling principal accounts and vessel transactions.

Review work output, reconciliations, journal entries, and schedules prepared by team members.

Ensure accounting tasks and reporting deadlines are achieved accurately and on time.

Provide guidance and technical support on complex accounting and operational issues.

Ensure all operational costs, advances, accruals, collections, and adjustments are properly recorded and supported.

Verify completeness and accuracy of supporting documents and system entries.

Coordinate with operations and principals on outstanding or disputed items affecting FDA completion.

Monitoring of Principal Accounts and Reconciliations

Monitor balances of principal-related receivables, payables, advances, accruals, and clearing accounts.

Review reconciliations prepared by the team and ensure discrepancies are properly investigated and resolved.

Ensure aging items and long-outstanding balances in the Principal Accounts are regularly monitored and addressed.

Coordinate with Operations Managers and principals regarding concerns on Principal Accounts.

Assist in cash flow monitoring related to principal accounts.

Financial Reporting and Management Analysis

Prepare and review management reports, financial summaries, and principal account analyses in accordance with accounting standards and company policies.

Review vessel profitability reports, cost analyses, and operational expense trends.

Analyze significant variances and recommend corrective actions or operational improvements.

Prepare reports and schedules requested by Accounting Manager for business reviews and operational meetings.

Assist management in financial planning and operational decision-making.

Stakeholder Coordination, Receivable and Payable Oversight

Assist in reviewing payment requests, operational disbursements, and supporting documents prior to approval.

Maintain effective coordination with operations, treasury, procurement, billing, and external stakeholders.

Support management in maintaining positive relationships with principals, vendors, and service providers.

Review and monitor accruals related to vessel operations and ensure timely reversal or settlement.

Act as point person in the absence of the Accounting Manager for principal accounting concerns.

Support cross-functional projects involving operations, billing, treasury, and finance process improvements.

Internal Controls, Compliance, and Audit Support

Assist in developing, implementing, and improving accounting policies, procedures, and internal controls.

Assist in implementation or enhancement of accounting systems and process automation initiatives.

Ensure compliance with accounting standards, tax regulations, company policies, and audit requirements.

Monitor compliance with principal reporting requirements and contractual obligations.

Review adherence to approval processes, documentation requirements, and financial controls.

Support internal and external audit activities and ensure timely resolution of audit findings.

Identify operational or financial risks and recommend mitigating controls.

Leadership, Training, and Performance Support

Assist in onboarding, training, mentoring, and evaluating Accounting Executives and new employees.

Monitor team productivity and recommend process improvements and workflow enhancements.

Promote accountability, collaboration, and continuous improvement within the department.

Assist Finance Manager in manpower planning and workload allocation.

About you

• Bachelor's Degree in Accountancy, Accounting Technology, Financial Management, or related course

• At least 3–5 years of relevant accounting experience, preferably in shipping, logistics, marine agency, or principal accounting

• Supervisory or team leadership experience is preferred

• Strong understanding of accounting standards, tax laws and regulations, reconciliations, financial reporting, and internal controls

• Advanced proficiency in Microsoft Excel and accounting systems

• Leadership and supervisory capability

• Strong analytical and problem-solving skills

• Excellent attention to detail and organizational ability

• Effective communication and stakeholder management

• Ability to manage multiple priorities and deadlines

• Must be a CPA license

About us

Ben Line's history stretches back to 1825. With a history of more than 200 years, the Ben Line name and reputation in the maritime & logistics industry have been built over a long period of time. We have built a reputation for integrity, consistency, reliability and excellence which we constantly seek to protect and grow in our business today, and in the future. Our mission is to bring together our network of great people who consistently achieve excellence in maritime & logistics solutions.