Asset Management Team Leader (with PEZA Experience)

Hammerjack Pty Ltd; Philippines; On-site; PHP 600,000 - 1,200,000; Full time

Job summary

Hammerjack Pty Ltd in the Philippines is seeking an experienced Asset Management Lead to oversee the end-to-end lifecycle of IT and non-IT assets across sites. You will manage records, coordinate with vendors, and ensure accurate tagging, movement, and disposal to support compliance and operational efficiency.

The role requires at least five years in asset management, two years in a leadership position, PEZA/BOC exposure, and strong Excel skills.

Qualifications

• Bachelor's degree in IT, CS, business or related field.
• At least 5 years in Asset Management roles with exposure to PEZA/BOC compliance.
• At least 2 years in a leadership role within Asset Management.
• End-to-end asset lifecycle management experience (acquisition, tagging, assignment, transfer, maintenance, disposal).
• Experience handling PEZA and BOC compliance requirements for asset management.
• Familiarity with AMS, inventory tracking tools, and ticketing systems.
• Proficiency in Microsoft Excel for data analysis and reporting.
• Knowledge of IT and non-IT asset lifecycle management including IMAC processes.
• Experience coordinating with vendors for asset sourcing, repairs, and disposal.
• Strong documentation, auditing and reconciliation skills.
• Good communication with internal stakeholders, vendors and regulatory bodies.
• Amenable to work onsite and start immediately.

Responsibilities

• Manage and maintain accurate records of all IT and non-IT assets across sites.
• Oversee end-to-end asset lifecycle from acquisition to disposal.
• Process asset issuance and retrieval for onboarding/offboarding and transfers.
• Update asset records in the system including movements and repairs.
• Conduct regular physical inventory and reconcile discrepancies across sites.
• Validate delivered assets by checking specs, serial numbers, receipts and invoices.
• Coordinate with vendors for asset procurement, repairs, maintenance and warranty claims.
• Support asset sourcing by collecting vendor quotations and tracking deliveries.
• Maintain asset history including assignments and movements.
• Prepare reports for audit, compliance and management.

Skills

Asset management leadership

People management

Strong communication skills

Attention to detail

Vendor coordination

PEZA/BOC compliance experience

Education

Bachelor's degree in IT/CS/Business/Engineering/Accounting

Tools

Microsoft Excel

Asset Management System (AMS)

Inventory tracking tools

Ticketing systems

Job description

Qualifications:

• Bachelor's degree in Information Technology, Computer Science, Business Administration, Industrial Engineering, Accounting, or any related field
• At least 5 years of experience in Asset Management, Fixed Asset Management, Inventory Management, or related functions, preferably with exposure to Purchasing, Materials/Warehouse Management, and PEZA/BOC compliance
• At least 2 years of experience in a leadership role within Asset Management, with proven experience in people management
• Strong experience in end-to-end asset lifecycle management (acquisition, tagging, assignment, transfer, maintenance, and disposal)
• Experience handling PEZA and BOC compliance requirements related to asset management (e.g., forms, permits, asset movement, import/export documentation)
• Familiarity with Asset Management Systems (AMS), inventory tracking tools, and ticketing systems
• Proficient in Microsoft Excel, including data analysis, reporting, reconciliation, and inventory tracking
• Knowledge of IT and non-IT asset lifecycle management, including IMAC (Install, Move, Add, Change) processes, FAC knowledge, and asset lifecycle
• Experience coordinating with vendors for asset sourcing, repairs, warranty claims, and disposal
• Strong documentation, auditing, and reconciliation skills with high attention to detail
• Good communication skills for coordination with internal stakeholders, vendors, and regulatory bodies
• Amenable to work onsite and visit other company sites as required
• Willing to work shifting schedules and must be able to start immediately

Job Functions:

• Manage and maintain accurate records of all IT and non-IT assets, ensuring proper tracking, tagging, and classification
• Oversee the end-to-end asset lifecycle from acquisition, deployment, transfer, maintenance, to disposal
• Process asset issuance and retrieval for onboarding, offboarding, internal transfers, and project requirements
• Update and monitor asset records in the system, including movements, repairs, replacements, and disposals
• Conduct regular physical inventory and reconciliation across sites; investigate and resolve discrepancies
• Validate delivered assets by checking specifications, serial numbers, delivery receipts, and invoices
• Coordinate with vendors for asset procurement, repairs, maintenance, and warranty claims
• Support asset sourcing by requesting and consolidating vendor quotations and tracking deliveries
• Maintain asset history including assignment, movement, and maintenance records
• Prepare reports for audit, compliance, and management requirements

PEZA / BOC Compliance:

• Ensure compliance with PEZA, BOC, and other regulatory requirements related to asset management
• Process and manage PEZA documentation (e.g., forms 8105, 8106, 8112, LOA, permits, and asset movement records)
• Handle monthly reporting of asset additions, movements, and replacements to PEZA
• Support farm-in / farm-out and equipment transfer processes in compliance with PEZA guidelines
• Coordinate with PEZA and internal stakeholders to ensure proper documentation and adherence to processes
• Assist in LOA renewals and other regulatory requirements
• Promote awareness of PEZA compliance processes across internal teams

At Transcosmos, our mission is to leverage customer insights to always be client's most trusted partner. As an Asian-originated company, our vision is to create a global society where everyone is equal and treated with respect.

Transcosmos emphasize customer-oriented approach by putting customers as our priority and value their feedback. Employee-oriented approach by working as an entity to achieve mutual organizational goals. As professionals, we work with pride, confidence and passion to fulfill responsibilities and accountabilities.

Rewarding Career

We support and encourage our people to grow in more than one dimension, to achieve all they can be both professionally and personally. As such, we provide our talents with opportunities to embrace changes, promote equal career advancement and growth, thus get rewarded.

Connected Team - We are ONE

We prioritize mutual understanding, open communication and empowerment to lead things and get everyone connected in the same page. This is manifested through sense of camaraderie, internal alignment, cooperation and collaboration across teams, territories and continents.

Intrinsic Values and Culture

We practice unique values and culture composition where local culture is prioritized and driven to immerse in global culture. It encompasses all aspects inclusive of fostering professional relationship enriched with transparent communication and mutual beliefs on gender equality, demographics, diversity and inclusion.