Asset Management Specialist

Xerox Philippines; Lapu-Lapu; On-site; PHP 600,000 - 800,000; Full time

Job summary

Xerox Holdings Corporation is seeking an Asset Management Specialist to maintain asset data for MPS accounts, validate billing information, and support invoicing and reporting. The role involves Siebel, SAP, BI tools, and cross‑functional collaboration to ensure data integrity and timely deliverables.

The position requires a bachelor’s degree and 5+ years of relevant experience, with advanced Excel skills and strong attention to detail. Work is onsite in the Philippines with global Teams support.

Qualifications

• Bachelor’s degree in a business/IT-related field and 5+ years of experience.
• Strong Excel skills with Pivot Tables and complex formulas.
• Experience with Siebel, SAP, and BI tools is preferred.
• Excellent written and verbal communication; detail-oriented.

Responsibilities

• Manage MADC asset transactions in Siebel to support timely delivery.
• Generate BOXI reports and analyze billing trends for invoice validation.
• Create and validate preliminary invoices for MPS accounts.
• Prepare complete billing reports for customer invoices.
• Resolve tickets from internal teams and customers within timelines.
• Collaborate with cross-functional teams and geographies to ensure timely deliverables.
• Validate asset data before billing periods; monitor asset meter reads.
• Use BI tools to identify asset/billing issues and propose solutions.
• Load devices to customer accounts per asset acceptance and CPN checks in SAP.
• Perform ad hoc analysis and data maintenance to support the business.

Skills

Advanced Excel

Data analysis

Billing analysis

Siebel navigation

SAP

Communication

Education

Bachelor's degree or higher

Tools

WW AFUR

BI tools

Job description

Job Description:

About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client‑centric and digitally‑driven technology solutions and meet the needs of today’s global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.

Overview:

The Asset Management Specialist is responsible for managing and maintaining accurate asset data for key Managed Print Services (MPS) accounts. This role supports timely and accurate delivery of customer solutions by processing asset transactions, validating billing information, generating preliminary invoices and supporting reports, and resolving asset data management issues. The Asset Management Specialist works closely with cross‑functional teams and geography counterparts to ensure invoice accuracy, data integrity, and timely completion of account‑level deliverables.

Why Join This Team:

• Support critical Managed Print Services accounts through accurate asset and billing management
• Gain hands‑on experience with enterprise systems, Business Intelligence tools, and data analytics
• Work closely with cross‑functional teams and global geography counterparts to resolve business issues
• Develop advanced Microsoft Excel, data management, analytical, and problem‑solving skills
• Contribute to process improvements that enhance billing accuracy, customer service, and operational efficiency
• Build expertise in asset management, invoice validation, and data‑driven business operations

What You Will Do

• Manage Moves, Adds, Decommission, or Change (MADC) asset transactions in the Siebel environment to support timely and accurate delivery of customer solutions
• Generate Business Objects (BOXI) reports and analyze billing trends as part of account‑level invoice validation
• Generate timely and accurate preliminary invoices for Managed Print Services accounts
• Create complete and accurate billing reports to support customer invoices
• Process and resolve tickets received from internal teams, customers, and stakeholders within established timelines
• Collaborate with cross‑functional teams and geography counterparts to follow through on deliverables impacting invoice timeliness and completion
• Validate MADC transactions prior to billing periods to assess expected customer master invoices
• Monitor asset meter reads and device connectivity in Siebel as part of billing activities
• Utilize Worldwide Asset Follow‑up Report (WW AFUR), Business Intelligence, and analytics tools to identify and resolve asset and billing issues
• Load devices to customer accounts by following the asset acceptance process for annuity and hardware assets
• Validate asset information using shipment events and Configuration Part Numbers (CPN) in SAP
• Analyze and manipulate data across multiple worksheets using sorting, filtering, VLOOKUP, IF, COUNT, Pivot Tables, and other Excel functions
• Investigate and resolve asset data management issues, including missing meter reads, CPN information, provider contracts, and invoice delays
• Analyze account‑related problems by defining issues, gathering relevant data, evaluating potential solutions, and implementing appropriate corrective actions
• Maintain asset data accuracy through proactive data maintenance and Entitlement and Provider Contract governance in accordance with MPS contract requirements
• Provide timely updates on deliverables, inquiries, and issues while proactively prioritizing areas requiring attention
• Perform ad hoc analysis, reporting, and other activities as assigned to support business requirements

What You Need to Succeed:

• Bachelor’s degree in business management, Engineering, Computer Science, Information Technology, Accounting, Accounting Management, or a related field
• At least 5 years of relevant professional experience
• Experience in Customer Service, Quality Assurance, Reporting, BPO operations, Team Leadership, Process Engineering, Quality Engineering, Manufacturing Supervision, or related roles is preferred
• Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP, and complex formulas
• Experience with data analysis, data management, and reporting processes
• Knowledge of Siebel navigation and asset management processes is preferred
• Working knowledge of SAP, Business Intelligence tools, WW AFUR, Fleet View, and analytics platforms is an advantage
• Strong analytical, technical, problem‑solving, and decision‑making skills
• Strong attention to detail and commitment to data accuracy and quality
• Excellent written and verbal communication skills
• Ability to communicate effectively through phone, chat, and email with internal and external stakeholders
• Strong interpersonal, administrative, and time management skills
• Ability to prioritize deliverables, proactively provide updates, and work independently with minimal follow‑up
• Ability to collaborate effectively with cross‑functional teams and global stakeholders
• Demonstrated proactive, accountable, creative, collaborative, and customer‑focused approach to work

How We Set You Up for Success:

• Structured onboarding and training on asset management, billing processes, and enterprise systems
• Hands‑on exposure to Siebel, SAP, Business Intelligence, analytics, and asset management tools
• Opportunities to strengthen advanced Excel, data analysis, and problem‑solving capabilities
• Collaboration with global teams and cross‑functional stakeholders supporting Managed Print Services
• Opportunities to contribute to process improvements and operational efficiency initiatives
• Supportive environment that encourages proactive problem‑solving, collaboration, and continuous learning
• Professional development opportunities to expand technical, analytical, and business expertise