Archive Assistant

Film Development Council of the Philippines; Manila; On-site; PHP 201,000 - 246,000; Full time

Job summary

The Film Development Council of the Philippines seeks an Archive Assistant to support the FDCP-PFA in maintaining non-film asset records and inventories, and to help catalogue systems and preservation prep.

You will assist with film research and asset cataloguing, liaison with the Admin/Finance Division, and promotion of the Archive’s programs through social media and online platforms. The role also covers organizing screenings and managing access requests.

Responsibilities

• Assist in the maintenance and updating of the database containing records and inventory of all non-film assets of the FDCP-PFA.
• Assist in the preparation and maintenance of the cataloguing system for non-film assets.
• Assist in handling and in the preparation of non-film assets for preservation.
• Assist in the research and acquisition of non-film assets.
• Assist in film research and cataloguing, as needed.
• Serve as the Division’s liaison with the Administrative and Finance Division and assist in ensuring compliance with administrative requirements, including submission of daily time records, forms, notices, liquidation, memoranda, and other administrative and post-activity requirements.
• Assist in promoting the Archive’s films, programs, collections, and activities through social media, digital platforms, and other appropriate communication and promotional channels.
• Assist in developing and implementing film screenings, retrospectives, thematic programs, film talks, exhibitions, and other audiovisual heritage activities, including the preparation of proposals, briefs, schedules, film descriptions, and synopses.
• Assist in receiving, recording, and processing requests for access to films and audiovisual materials, including the preparation of related forms, correspondence, permits, agreements, and supporting documents; and
• Perform other related tasks that may be assigned from time to time.

Job description

1. Assist in the maintenance and updating of the database containing records and inventory of all non-film assets of the FDCP-PFA;
2. Assist in the preparation and maintenance of the cataloguing system for non-film assets;
3. Assist in handling and in the preparation of non-film assets for preservation;
4. Assist in the research and acquisition of non-film assets;
5. Assist in film research and cataloguing, as needed;
6. Serve as the Division’s liaison with the Administrative and Finance Division and assist in ensuring compliance with administrative requirements, including submission of daily time records, forms, notices, liquidation, memoranda, and other administrative and post-activity requirements;
7. Assist in promoting the Archive’s films, programs, collections, and activities through social media, digital platforms, and other appropriate communication and promotional channels;
8. Assist in developing and implementing film screenings, retrospectives, thematic programs, film talks, exhibitions, and other audiovisual heritage activities, including the preparation of proposals, briefs, schedules, film descriptions, and synopses;
9. Assist in receiving, recording, and processing requests for access to films and audiovisual materials, including the preparation of related forms, correspondence, permits, agreements, and supporting documents; and
10. Perform other related tasks that may be assigned from time to time.