Administrative Assistant

FDCP; Manila; On-site; PHP 223,000 - 402,000; Full time

Job summary

Film Development Council of the Philippines is seeking a detail-oriented staff member to assist the Festivals Division in daily operations. The role involves maintaining the division’s database of programs and communications, managing inquiries through the official email, and routing calls to appropriate parties.

The incumbent will handle petty cash, prepare memos and minutes, and assist in preparing payment requests and liquidation documents.

Responsibilities

• Assist in the day-to-day operations of the Festivals Division.
• Handle the Division's overall database of programs and communications.
• Handle inquiries from the Division's official email, screen phone calls, and route communications to the appropriate party.
• Handle the Division's petty cash fund.
• Prepare reports and communications, such as memos, minutes of the meetings, payment requests, liquidations, and other correspondence forms related to the overall activities of the Division.
• Collate documents for signature of the immediate supervisor and coordinate with the Management offices for approval of documents with the Chief Administrative Officer, Executive Director, and Chairman.
• Coordinate with the Admin & Finance Division for release of grants and payment requests.
• Coordinate with the HR Unit for the collection and submission of DTRs.
• Develop and maintain a filing system for electronic and physical documents of the Division.
• Assist the Division in ad hoc responsibilities, and
• Perform other related tasks that may be assigned from time to time.

Job description

1. Assist in the day-to-day operations of the Festivals Division;
2. Handle the Division's overall database of programs and communications;
3. Handle inquiries from the Division's official email, screen phone calls, and route communications to the appropriate party;
4. Handle the Division's petty cash fund;
5. Prepare reports and communications, such as memos, minutes of the meetings, payment requests, liquidations, and other correspondence forms related to the overall activities of the Division;
6. Collate documents for signature of the immediate supervisor and coordinate with the Management offices for approval of documents with the Chief Administrative Officer, Executive Director, and Chairman;
7. Coordinate with the Admin & Finance Division for release of grants and payment requests;
8. Coordinate with the HR Unit for the collection and submission of DTRs;
9. Develop and maintain a filing system for electronic and physical documents of the Division;
10. Assist the Division in ad hoc responsibilities, and
11. Perform other related tasks that may be assigned from time to time.