AR Reconciliation & Deductions Specialist

Hire Kaya LLC.; Philippines; Remote; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Weekly Pay

1-Year Travel Bonus

Year-End Bonus

HMO Coverage

Paid Time Off (PTO)

Paid US Federal Holidays

Job summary

HireKayana seeks an AR Reconciliation & Deductions Specialist to join our accounting team. You will handle high-volume AR reconciliation, research discrepancies, and post payments within the ERP to improve cash flow accuracy.

This long-term role offers growth and cross-training across AR functions in a remote setup with global clients. You should have 2+ years in accounts receivable or high-volume environments, strong Excel skills, and excellent analytical abilities.

Qualifications

• 2+ years of experience in accounts receivable or high-volume transactional environment.
• Strong Excel skills, including VLOOKUPs, filtering, sorting, and data comparison.
• Strong analytical and reconciliation skills with comfort researching discrepancies.
• High attention to detail in high-volume work.
• Self-starter who can backlog independently and know when to ask questions.
• Comfortable working through system limitations and maintaining audit-ready records.
• Excellent internal communication and collaboration abilities.

Responsibilities

• Reconcile high-volume AR data and match credits to customer deductions.
• Investigate discrepancies and research root causes of short payments and mismatches.
• Collaborate with Sales and AR teams to resolve variances in the ERP.
• Process, apply, and post payments, including manual credit card entries when needed.
• Assist with refunds and repayment processing and backlog reduction during system transitions.
• Review aging AR balances and monitor open core returns with structured collections.
• Keep accounts in balance and maintain documentation for audit readiness.
• Collect and manage tax exemption certificates.
• Support standardized AR procedures and documentation improvements.
• Communicate with large customers via vendor portals.

Skills

Excel (VLOOKUP)

Data comparison

Attention to detail

Analytical thinking

Good communication

Self-starter

Tools

Sightline ERP

Job description

About Us

HireKayana is a talent agency that connects Filipino Remote Professionals with global companies that operate within real systems and value disciplined execution. These are long-term professional roles—not gig work. Our partners build structured teams where accountability, clear communication, and operational discipline matter.

About the Role

We're looking for an analytical, detail-oriented AR Reconciliation & Deductions Specialist to join the accounting team of a fast-growing remanufacturing business. The work centers on high-volume AR reconciliation and discrepancy resolution across hundreds to thousands of customer accounts.

This is not routine payment posting. You'll work through an ongoing reconciliation backlog, match credits to customer deductions, research why accounts don't tie out, and bring them back into balance inside a complex ERP environment. Your work directly improves cash flow accuracy and frees leadership to focus on strategic oversight.

This is a long-term, growth-oriented role with cross-training opportunities across AR functions.

What You'll Do

• Reconcile high-volume return loads (such as truckloads of returned cores) and match issued credits to customer deductions
• Investigate discrepancies when credits don't tie out to deductions, and research the root causes of short payments and mismatches
• Work with Sales and the AR team to resolve variances and make sure transactions clear properly in the ERP
• Process, apply, and post payments accurately, including manual credit card payments within the ERP when needed
• Assist with refunds and repayment processing, and support backlog reduction during system transitions
• Review and clean up aging AR balances, follow structured collections processes, and monitor open core returns
• Keep accounts in balance and maintain accurate documentation for audit readiness
• Collect and manage tax exemption certificates
• Support standardized AR procedures and documentation improvements
• Communicate with large customers through vendor portals

As the Role Grows

• Cross-train across AR functions and serve as AR backup support
• Take on payment posting and refund management
• Build broader account ownership as the team expands

What We're Looking For

Non-Negotiables

• 2+ years of experience in accounts receivable, accounting, or a high-volume transactional environment
• Strong Excel skills, including VLOOKUPs, filtering, sorting, and data comparison
• Strong analytical and reconciliation skills, with comfort researching discrepancies
• High attention to detail in high-volume work
• Self-starter who can work through a backlog independently while knowing when to ask questions
• Comfortable working through system limitations
• Strong internal communication skills and a positive, collaborative approach

Preferred Qualifications

• Experience with payment reconciliation or deduction management
• ERP experience (Sightline is used; training is provided and prior experience is not expected)
• Experience with collections, aging reduction, or refund processing
• Familiarity with tax exemption certificates and audit documentation
• Manufacturing or remanufacturing experience (a plus, not a requirement)

Benefits & Perks

• Weekly Pay: get paid every week, not every two weeks or every month
• 1-Year Travel Bonus: a milestone bonus we put toward a trip after your first full year with Kayana
• Year-End Bonus: annual recognition for the year you put in
• HMO Coverage: real health coverage for you
• Paid Time Off (PTO): real rest, not unpaid leave
• Paid US Federal Holidays: recognized days off aligned to your client's calendar