Accounts Receivable Specialist - Freelance, Remote

Magic; Philippines; Remote; PHP 651,000 - 927,000; Full time

Job summary

Magic is seeking a dependable remote AR specialist to own the entire AR desk for a US-based client. You will handle invoicing, collections, cash applications, and reconciliations in Sage 100, coordinating with sales, operations, and accounting teams from a remote setup.

The role requires strong English communication, hands-on experience with Excel and ERP systems, and a detail-oriented approach to maintain accurate customer records and timely cash flow.

Qualifications

• Recent, long-term, hands-on full-cycle AR experience.
• Handled collections, manual cash application, credits, disputes, and reconciliations.
• Experience supporting a US-based company or communicating with US customers.
• Clear, fluent English for unscripted calls and strong written English.
• Proficient with Excel and ERP systems, understanding debits and credits.

Responsibilities

• Prepare and send invoices, statements, and supporting docs.
• Maintain accurate customer records (billing addresses, terms, tax details).
• Review or establish credit limits and payment terms.
• Post and apply customer payments in Sage 100.
• Reconcile AR subledger and related GL activity.
• Produce AR aging, collection, dispute, and cash reports for management.

Skills

Full-cycle AR

Collections

Cash application

Sage 100

Excel

English proficiency

Tools

Sage 100

Excel

Outlook

ERP systems

Job description

About the Client

Our client is an established, mid-sized US company that sells to business customers and runs a lean, hands-on finance function. Their accounting team works in a practical, less automated environment built on Sage 100 and Excel, where people are trusted to own their work from start to finish. They're looking for a dependable remote professional to take charge of their entire AR desk and work closely with their sales, operations, and accounting teams.

Why does this role exist?

The company needs one experienced, detail-oriented person to take full ownership of its accounts receivable, from invoicing through collections and reconciliation. This role keeps cash flowing in, customer accounts accurate, and billing disputes resolved quickly, so leadership can trust the numbers without chasing them. You'll also give light administrative support to company leadership.

The Impact you'll make

• Invoicing
• Customer Account Management
• Prepare and send accurate invoices, statements, and supporting documentation
• Maintain accurate customer records, including billing addresses, contacts, payment terms, tax details, and account changes
• Review or help establish customer credit limits and payment terms
• Cash Application
• Payment Research
• Review bank activity, lockbox information, checks, ACH payments, wires, credit card payments, and remittance details
• Manually post and apply customer payments in the ERP system (Sage 100)
• Research and resolve unapplied cash, short payments, overpayments, deductions, and misapplied payments
• Collections
• Monitor aging reports and keep a consistent collection cadence for current and past-due accounts
• Contact customers by phone and email about invoices, balances, payment commitments, disputes, and overdue accounts
• Maintain accurate collection notes, promise-to-pay dates, and account status updates
• Disputes, Credits Adjustments
• Research invoice discrepancies and work with sales, operations, and accounting to resolve customer disputes
• Process and apply approved credit memos, customer credits, adjustments, and write-offs
• Reconciliation, Reporting
• Reconcile customer accounts, the AR subledger, revenue accounts, and related general ledger activity
• Prepare AR aging, collection, dispute, and cash receipt reports for management
• Provide occasional administrative support to company leadership, including scheduling, document preparation, and follow-up coordination

Skills, Knowledge and Expertise

• Recent, long-term, hands-on full-cycle AR experience with a stable job history
• Personally handled collections, manual cash application, credit terms, credits, disputes, and reconciliations, ideally within a one- or two-person AR team
• Recent experience supporting a US-based company or communicating directly with US customers
• Clear, easily understood spoken English for unscripted customer calls, plus strong written English
• Proficiency in Excel and experience with accounting or ERP systems, with a strong grasp of debit and credit mechanics

Your superpowers are...

• Technical Full-cycle AR: invoicing, cash application, collections, aging, and reconciliation
• Basic accounting principles and debit and credit mechanics
• Sage 100 (or comparable ERP), Microsoft Excel, Outlook, and the Microsoft Office Suite
• Payment research across checks, ACH, wires, lockbox, and credit card remittances

Soft skills

• Confident, clear phone communication, even in detailed, unscripted, or tense conversations
• Direct, professional communication, with the ability to work well with strong personalities
• Sharp attention to detail and strong organization
• Independence: you manage your own workload without needing to be chased
• Collaboration with sales, operations, and accounting to get to the root of a problem

WFH Set-Up:

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up. Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

You should apply if...

You take pride in owning a whole process and don't need a big team or heavy automation to do it well
You're comfortable picking up the phone and having firm, respectful conversations about money
You speak up, ask direct questions, and are at ease with colleagues who are equally direct
You like digging into the details until the numbers tie out
You're reliable and consistent, and you've stayed long enough in past roles to see your work through
You're happy to jump in on small admin tasks when leadership needs a hand

What to expect...

Work Setup: Remote position Must have a reliable internet connection and a quiet workspace Required to provide own computer with Intel Core i5 or something similar or higher operating system Working Hours: 40 hours per week Monday to Friday 6:00 AM - 3:00 PM Pacific Time

Compensation: $9 per hour

No benefits package included

Benefits

Benefits Originally posted on Himalayas