AR & Admin Specialist: Streamline Billing & ERP Ops

Acquire Intelligence; Quezon City; On-site; PHP 391,000 - 614,000; Full time

Job summary

Acquire Intelligence in the Philippines seeks an Accounts Receivable & Admin Specialist to provide end-to-end administrative and ERP support for service and finance operations. You will manage work orders, maintain ERP records, support invoicing and AR processes, and coordinate with internal teams and clients to keep data complete and up to date.

The role requires at least 2 years of administrative or financial operations experience, familiarity with ERP systems, strong Excel and Outlook skills,

Qualifications

• At least 2 years of experience in administrative support or similar role.
• Experience in accounts receivable, invoicing, or billing is a plus.
• Experience with ERP or business management systems is highly preferred.
• Strong attention to detail and organized records.
• Strong coordination and communication with internal teams and clients.
• Proficient in Microsoft Office, especially Excel and Outlook.

Responsibilities

• Manage end-to-end lifecycle of work orders from request to invoicing.
• Maintain ERP records for work orders, projects, clients, POs, and service data.
• Monitor WIP and aged work orders and invoicing readiness.
• Review completed work orders for accuracy before invoicing.
• Support AR and invoicing processes ensuring accuracy and documentation.
• Coordinate with technicians, subcontractors, service managers, finance teams, and clients.
• Perform data cleansing and validation of ERP records.
• Raise and monitor POs for subcontractors and materials.
• Maintain records of timesheets, POs, work status, and dates.
• Prepare and monitor reports related to WIP, invoicing, and KPIs.
• Ensure client portal and documentation requirements are met.
• Identify and propose process improvements to increase efficiency.
• Escalate issues to stakeholders.

Skills

Attention to detail

Coordination & communication

Can-do attitude

Multitasking

Tools

ERP systems

Microsoft Excel

Outlook

Job description

Acquire Intelligence in the Philippines seeks an Accounts Receivable & Admin Specialist to provide end-to-end administrative and ERP support for service and finance operations. You will manage work orders, maintain ERP records, support invoicing and AR processes, and coordinate with internal teams and clients to keep data complete and up to date.

The role requires at least 2 years of administrative or financial operations experience, familiarity with ERP systems, strong Excel and Outlook skills,