AI Powered Executive Assistant - Freelance, Remote
Magic, Inc
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Job summary
Magic, Inc seeks an AI-powered Executive Assistant to support a busy client remotely. You will build AI agents, manage email/calendar, and run outreach campaigns while handling travel logistics and research.
The role is 40 hours/week, remote from the Philippines, offering $7 per hour with no benefits. You must be proactive, tech-savvy, and capable of independent work without step-by-step direction.
Qualifications
- Demonstrated experience building AI agents/workflows with current tools.
- Advanced travel hacking with points and award travel optimization.
- Strong communication for inbound and outbound calls.
- Executive/administrative support including Google Workspace.
- Proactive and independent work style without step-by-step direction.
Responsibilities
- Provide executive and administrative support, manage email and calendar, and anticipate needs.
- Handle inbound/outbound customer and sales calls with clarity and persuasion.
- Conduct business research, build prospect lists, and support outreach campaigns.
- Build AI agents/workflows and automate repetitive processes.
- Plan and optimize travel using points/miles and rewards strategies.
Skills
Tools
Job description
Department: Specialized Roles
Employment Type: Full Time
Location: Philippines
Reporting To: Client via Magic
Compensation: $7.00 / hour
This client operates as an independent personal advisory practice, providing personalized service to individual clients. He is currently seeking to build out his support team to ensure smooth day-to-day operations and a strong client experience. This role is crucial for enabling him to focus on high-value client relationships while communications, research, and travel logistics run seamlessly in the background.
This role exists because the client is stretched across client-facing work, business development, and day-to-day operations, and is actively evaluating multiple paths — including other staffing options — to find the right long-term support. He's specifically looking for someone who combines excellent communication and sales instincts with genuine, hands-on AI-building skills, not just familiarity with popular tools. This is a high-bar hire: the client will only commit to a full-time role if the candidate is strong enough to operate proactively and strategically, without needing step-by-step direction.
- Manage email and calendar via Google Workspace, keep the client's day organized and on track, and proactively anticipate what he needs before being asked — preparing for calls, meetings, and travel ahead of time.
- Confidently handle inbound and outbound customer and sales calls, engaging prospects and clients persuasively while clearly explaining projects and work with concrete, specific examples.
- Conduct business and company research, build and maintain prospect lists, run email campaigns through Mixmax, and manage social media presence across LinkedIn, X/Twitter, and Instagram.
- Build AI agents and workflows (not just use standard chat tools) using platforms like ChatGPT, Claude, Codex, and Grok. Continuously identify repetitive or manual processes and design automated solutions, staying current with emerging AI tools and bringing new efficiencies proactively.
- Manage travel arrangements using advanced points, miles, and rewards program strategy — including transfer partners and award travel optimization — going well beyond basic flight or hotel booking to maximize value.
- Demonstrated experience building AI agents/workflows — not just using standard LLMs — with current tools such as ChatGPT, Claude, Codex, or Grok
- Advanced travel hacking experience: points, miles, rewards programs, transfer partners, and award travel optimization beyond basic booking
- Strong communication skills with proven experience handling inbound and outbound customer/sales calls
- Executive or administrative support experience, including email and calendar management (Google Workspace)
- A demonstrated track record of working proactively and independently, without needing step-by-step direction
- Technical skills:
- Hands-on experience building and deploying AI agents/workflows, with fluency across multiple current AI tools
- Comfortable managing email/calendar in Google Workspace and running campaigns in Mixmax
- Social media management experience across LinkedIn, X/Twitter, and Instagram
- HubSpot experience is a strong plus
- Deep, practical knowledge of points, miles, and award travel optimization
- Soft skills:
- Engaging, confident, and persuasive communicator, especially on calls
- Highly proactive and strategic — takes ownership and anticipates needs
- Resourceful and self-directed, comfortable researching and executing independently
- Strong organizational skills, able to juggle admin, research, and outreach simultaneously
- Technical problem-solver who can turn a business problem into a step-by-step AI-driven solution
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
- You've actually built AI agents or automated workflows — you can walk someone through a real project you built, not just describe tools you've used
- You're a travel points enthusiast who's optimized real trips using transfer partners and award travel strategy, not just booked flights online
- You take initiative naturally and would rather solve a problem than wait to be told how
- You're a confident, persuasive communicator who's comfortable on sales and customer calls
- You want a role with real autonomy and impact, where your ideas and initiative are noticed and valued
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
- 40 hours per week
- Mon - Fri 9:00am - 6:00pm MST
- $7 per hour
- No benefits package included
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